Consumer Goods — Big-Box & Online
Suppliers to Walmart, Target, Amazon, Best Buy, Costco, and similar retailers. High volume, strict compliance, and complex chargeback environments — all managed in Xero.
Connect your retail trading partner EDI transactions — purchase orders, invoices, and payments — directly to Xero. SBSA Technology automates the full order-to-cash cycle so your accounts stay accurate without manual data entry.
Select your trading partner type to see how it maps to Xero
Walmart, Amazon, Target, Home Depot POs land in Xero as draft sales invoices, ready for approval.
Your EDI 810 auto-creates an approved invoice in Xero, matched to the original PO record.
Retailer payment advice auto-reconciles against your open Xero invoices — no manual matching.
Advance Ship Notice data is linked to the Xero transaction for complete audit trail.
Kroger, Albertsons, Whole Foods POs mapped to Xero with item-level detail and cost centre coding.
Allowances, spoilage, and promotional deductions reflected accurately in Xero invoice lines.
Short payments and deduction codes from the 820 are flagged in Xero for your AR team to review.
Grainger and Zoro POs — whether DC, store, or direct ship — become Xero invoices with destination detail.
Standard product invoices go to Xero via EDI. Credit, allowance, and freight invoices handled separately per Grainger requirements.
MRO distributor payment remittances auto-posted against open Xero invoices on receipt.
Whether you supply consumer goods to big-box retailers, fresh produce to grocery chains, or industrial products to MRO distributors, SBSA maps your EDI transactions to Xero with the right document logic for your trading partner.
Suppliers to Walmart, Target, Amazon, Best Buy, Costco, and similar retailers. High volume, strict compliance, and complex chargeback environments — all managed in Xero.
Suppliers to Kroger, Albertsons, Whole Foods, Publix, and regional grocery chains. Trade terms, promotional allowances, and spoilage deductions handled correctly in Xero.
Suppliers to Grainger, Zoro, Fastenal, and other industrial distributors. DC, store, and direct ship orders managed with full Xero financial records per fulfillment path.
SBSA supports AS2, SFTP, and VAN for EDI transmission to all major retail trading partners. All three feed directly into your Xero organisation — the connection method is invisible to Xero.
Direct Protocol
Encrypted, point-to-point EDI via AS2. Required by major retailers like Walmart, Amazon, and Home Depot for high-volume suppliers. Fastest delivery confirmation and lowest per-transaction cost.
Secure File Transfer
Secure FTP-based document exchange — practical for suppliers with existing SFTP infrastructure or those beginning their EDI journey. SBSA manages server configuration, file polling, and Xero sync.
Managed Network
Value-Added Network transmission for suppliers who prefer a fully managed, intermediary-based connection. Ideal for smaller or less-technical teams — SBSA handles everything from EDI ID to Xero posting.
SBSA Technology supports core and supplemental Xero EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
Retailer PO received via EDI. Triggers a draft sales invoice (or sales order) in Xero with contact, line items, quantities, and expected ship date.
Inbound → Xero: Draft Invoice / Sales OrderConfirms your ability to fulfil the PO. Sent within the retailer's required window (often 1 business day). Xero invoice is updated with confirmed quantities and ship dates.
Outbound → Xero: Exception Alert if RejectedSent when shipment leaves your facility. ASN data links to the Xero invoice for full traceability — tracking number, carrier, and shipped quantities recorded.
Outbound → Xero: Invoice Tracking / Shipment RecordYour commercial invoice to the retailer. SBSA auto-creates an approved Xero invoice from the EDI 810, matched to the original PO — one invoice per PO to prevent duplicate billing.
Outbound → Xero: Approved Invoice (Accounts Receivable)Confirms syntactic validity of every transmitted EDI document. SBSA monitors all 997 responses and surfaces rejections before they affect your Xero records.
Outbound → Xero: Exception Alert if RejectedRetailer payment advice sent with or after payment. SBSA auto-reconciles the 820 against open Xero invoices — deductions and short payments are flagged for your AR team.
Inbound → Xero: Payment Applied / Deduction FlaggedBuyer-initiated PO modifications — quantity, pricing, or delivery changes. Updates are reflected in the corresponding Xero invoice automatically.
Inbound → Xero: Invoice RevisedCommunicate inventory availability to trading partners. Stock levels pulled from your system and transmitted — aligned with Xero inventory if you use Xero's inventory module.
Outbound → Xero: Inventory Sync (if enabled)Sales and inventory activity data from the retailer. Used for demand planning — summary data can be imported to Xero tracking reports for revenue forecasting.
Inbound → Xero: Reporting / TrackingSBSA Technology supports multiple accounting platforms for retail EDI suppliers. Whether you use Xero for cloud accounting or QuickBooks for desktop or online financials, SBSA connects your EDI transactions with the same automation and compliance rigour.
Ideal for small to mid-sized retail suppliers. Xero's open API enables real-time synchronisation of EDI transactions — invoices, payments, and reconciliations post automatically without any manual intervention.
The most widely used cloud accounting platform for US-based small and mid-sized suppliers. SBSA's QuickBooks Online integration maps EDI transactions to QBO invoices, payments, and customer records with full deduplication logic.
Built for larger suppliers with advanced inventory and reporting needs. SBSA integrates EDI with QuickBooks Enterprise on-premise or hosted, supporting custom chart of accounts, advanced inventory, and multi-location fulfilment.
SBSA's EDI-to-Xero automation covers the full order-to-cash cycle — from the moment a PO arrives to the moment payment lands in your bank account and reconciles in Xero. No spreadsheets. No manual journals. No missed deadlines.
855 PO Acknowledgment auto-generated and transmitted within minutes of PO receipt — never miss a retailer's deadline
Xero draft invoice created automatically on 850 PO receipt — retailer contact, account code, and tracking category pre-filled
856 ASN transmitted when shipment leaves your facility — tracking number, carrier, and shipped quantities auto-populated
810 Invoice auto-generated in Xero as an approved invoice, matched to the originating PO — one invoice per PO, no duplicates
820 Payment Remittance auto-reconciled against open Xero invoices — short payments and deductions flagged for AR review
860 PO Change Requests automatically update the corresponding Xero invoice — no manual correction needed
Multi-retailer tracking categories applied in Xero — P&L by trading partner always accurate
Deduplication logic prevents re-submitted EDI documents from creating duplicate Xero records
Multi-currency EDI transactions posted to Xero with the correct currency code and exchange rate
997 Functional Acknowledgment exceptions surfaced as Xero alerts before they affect your financial records
Common questions from retail suppliers connecting their EDI trading partners to Xero for the first time.
SBSA maps all core EDI transactions to Xero objects: EDI 850 Purchase Orders become Xero draft invoices or sales orders; EDI 810 Invoices are auto-created as approved invoices in Xero; EDI 820 Payment Remittances are reconciled against open Xero invoices; and EDI 856 ASN data is linked to the corresponding Xero transaction for full audit trail. Optional transactions like EDI 860 PO Changes and EDI 867 Product Activity Data are also supported and reflected in Xero automatically.
Yes. Xero is particularly well-suited for small to mid-sized suppliers trading with major retailers. SBSA handles the full integration regardless of your order volume — from a handful of POs per week to thousands per day. Our EDI translation and compliance layer sits between your trading partners and Xero, so Xero simply receives clean, accurate financial records without needing to handle any EDI complexity.
Yes. Many suppliers use Xero for accounting alongside a separate ERP, WMS, or QuickBooks instance for operations. SBSA can route EDI data simultaneously to Xero and other connected systems — Xero receives the financial records while your WMS or ERP handles fulfilment and inventory. SBSA also supports QuickBooks Online and QuickBooks Enterprise as Intuit Silver Partners, meaning we can connect all three platforms if your business requires it.
A typical Xero integration goes live within two to four weeks. The timeline covers your trading partner EDI setup or validation, Xero API connection and OAuth 2.0 authorisation, document mapping for 850, 810, 820, 856, and any optional transactions, end-to-end testing against your live Xero organisation, and go-live with 24/7 monitoring and exception alerting. Complex integrations involving multiple retailers or additional ERP connections may take slightly longer.
No. SBSA's integration includes deduplication logic at the document level — each EDI transaction is matched to a unique Xero record using PO number, invoice number, and trading partner ID. If a retailer resubmits or corrects an EDI document, SBSA updates the existing Xero record rather than creating a new one. This prevents duplicate AR entries and keeps your Xero accounts clean and audit-ready.
Yes. If your Xero organisation has multi-currency enabled, SBSA maps the currency code from the EDI document to the correct Xero transaction currency. This is particularly relevant for suppliers trading with Canadian retailers (CAD), UK-based partners (GBP), or European distributors (EUR). Exchange rates are applied at the time of Xero invoice creation, maintaining accurate foreign exchange records across your accounts.
Xero is ideal for the accounting and financial side of your Walmart or Amazon supplier relationship — tracking invoices, payments, deductions, and profitability by customer. SBSA handles the EDI compliance layer (850, 855, 856, 810 per each retailer's specific implementation guide) and pipes the financial data into Xero automatically. This means your Xero books stay current without any manual data entry, while all retailer-specific EDI requirements are met on the compliance side.
Tell us your trading partners and we'll build a complete Xero integration plan — from EDI document mapping to auto-reconciliation and beyond.