SBSA Technology delivers complete Wayfair EDI compliance for furniture and home goods suppliers — CastleGate FBW, direct fulfillment, and dropship. ASN automation, chargeback protection, and full ERP integration included.
What SBSA handles for you — end to end
SBSA registers your organization with Wayfair's EDI team and establishes your Supplier ID and ISA credentials.
We configure and test your preferred protocol — AS2 certificates, SFTP keys, and endpoint validation all handled by SBSA.
Every Wayfair-required segment mapped to your ERP or WMS data fields — no manual re-keying.
SBSA manages the Wayfair EDI test cycle, resolves errors, and obtains production approval on your behalf.
24/7 transaction monitoring, exception alerts, and ongoing compliance updates as Wayfair revises its EDI specs.
The 856 ASN must be transmitted before goods arrive at the CastleGate DC or customer address — not after departure.
Never combine multiple POs into one ASN unless explicitly approved. One shipment, one ASN, one destination.
Valid carrier tracking number or PRO/BOL number must be included in the 856 for every shipment.
Do not include items with quantity 0 in the ASN. Remove unfulfillable lines entirely.
SBSA triggers the 856 automatically when your WMS or ERP records the shipment — eliminating manual errors.
CastleGate shipments require a Request for Routing Instructions (753) before booking carriers — unique to Wayfair.
You must ship on the carrier and routing instructions provided in Wayfair's 754 response. No substitutions.
Every carton must carry a Wayfair-compliant GS1-128 label generated from your ASN data.
CastleGate DCs require pre-scheduled delivery appointments. Your carrier must confirm before arrival.
SBSA automates the full routing request-response cycle so your team never touches it manually.
All standard product invoices to Wayfair must be transmitted as EDI 810 — no paper or email invoices.
Wayfair requires invoices to be transmitted promptly after shipment. SBSA triggers the 810 automatically after ASN confirmation.
Invoice PO references must exactly match the original 850. Mismatches result in payment delays and chargebacks.
Invoice quantities must match what was shipped — never invoice for items not included in the 856 ASN.
SBSA processes Wayfair's 820 payment remittance and posts payment details back into your ERP automatically.
Wayfair operates one of the world's largest online home furnishings and décor marketplaces, with over 40 million products from more than 20,000 suppliers. Unlike traditional brick-and-mortar retailers, Wayfair's model blends its own CastleGate fulfillment network with a massive dropship supplier base — making EDI precision and ASN compliance mission-critical for every supplier.
Wayfair carries over 40 million SKUs spanning furniture, décor, lighting, kitchen, bedding, outdoor, and more. Its customer base is primarily B2C, which means order volumes are high, lead times are tight, and ASN accuracy directly impacts the customer experience.
CastleGate (Fulfillment by Wayfair) is Wayfair's proprietary warehouse network. Suppliers ship inventory in bulk to CastleGate DCs, and Wayfair handles last-mile delivery. CastleGate orders require the 753/754 routing exchange — a step unique to Wayfair and not required by most other retailers.
Wayfair's portfolio includes Perigold (luxury home furnishings) and AllModern (contemporary design), both operating as separate brands under the Wayfair trading partner umbrella. SBSA supports all three Wayfair banners from a single integration with shared ERP mapping.
Wayfair supports AS2 and SFTP for EDI document exchange. SBSA Technology configures, maintains, and monitors both protocols — your team never needs to manage certificates, endpoints, or connectivity issues.
Applicability Statement 2
Wayfair's preferred EDI protocol. AS2 provides real-time, encrypted, and digitally signed document exchange over HTTPS with automatic MDN receipt acknowledgment — the gold standard for retail EDI.
Secure File Transfer Protocol
An alternative to AS2 for suppliers preferring file-based exchange. SFTP provides encrypted file transfer over SSH. SBSA manages key exchange, directory polling, and automated file processing.
Indirect EDI Exchange
If your current EDI provider uses a VAN, SBSA can bridge your existing VAN connection to Wayfair's AS2 or SFTP endpoint. No disruption to your other trading partner relationships during transition.
SBSA Technology supports core and supplemental Wayfair EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
Wayfair sends you a PO specifying items, quantities, ship dates, and the fulfillment model (CastleGate, direct, or dropship). Contains customer info for direct orders.
InboundAcknowledges receipt of the PO and confirms item availability, quantities, and ship dates. Wayfair may require this for certain product categories or onboarding programs.
OutboundTransmitted same day as shipment. Must include carrier SCAC, tracking number, and carton-level detail. Late or missing ASNs trigger chargebacks immediately.
OutboundSent after shipment confirmation. Must match PO and ASN quantities exactly. Discrepancies cause payment holds. SBSA auto-generates the 810 after ASN transmission.
OutboundConfirms syntactic validity of every transmitted document. SBSA monitors all 997 responses and surfaces rejections immediately before they escalate into compliance issues.
OutboundWayfair may send remittance advice detailing payment for invoices, chargebacks, and adjustments. SBSA processes the 820 and posts remittance data to your ERP automatically.
InboundCastleGate-specific. Sent to Wayfair before booking a carrier. Triggers Wayfair's 754 response with carrier assignment. Not required for direct or dropship.
OutboundWayfair's response to the 753 — specifies which carrier to use and the SCAC code to include in the 856 ASN. Carrier substitution is not permitted.
InboundUsed to transmit product catalog updates, pricing changes, and new item additions to Wayfair's system. Reduces manual product setup through Wayfair's supplier portal.
OutboundSBSA Technology provides pre-built ERP integrations that simplify EDI implementation, automate document exchange, and reduce onboarding time.
Cloud ERP integration via NetSuite's SuiteScript API — automated order creation, fulfillment, and billing for Wayfair transactions.
Certified SAP integration via IDoc or RFC — SBSA maps Wayfair EDI transactions to your SAP order management and FI modules.
Dynamics 365 and Business Central integration — Wayfair POs flow directly into your Dynamics order management workflow.
Integration with Oracle Fusion Order Management and Inventory. SBSA maps Wayfair's 850s to Oracle sales orders and returns 856/810 from Oracle confirmations.
Full Wayfair EDI integration with cloud-based QuickBooks — PO ingestion, invoice generation, and payment posting automated.
Deep integration with QB Enterprise for mid-market manufacturers and distributors — inventory sync, order management, and remittance posting.
For brands using Shopify as their OMS or third-party WMS platforms (ShipBob, 3PL Central, Logiwa, etc.), SBSA provides API-based integrations that route Wayfair's orders into your fulfillment workflow.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
SBSA's Wayfair EDI integration automates every document exchange in both directions — PO ingestion, ASN transmission, invoice generation, routing requests, and remittance posting — with no manual intervention required.
Automated PO Ingestion
Auto-Generated ASN on Ship Event
753/754 Routing Loop Automation
Invoice Auto-Generation
820 Remittance Auto-Posting
Exception Alerting & Compliance Monitoring
Common questions from furniture and home goods suppliers beginning their Wayfair EDI compliance journey.
Wayfair suppliers operate under three primary models: (1) CastleGate Fulfillment by Wayfair (FBW) — you ship bulk inventory to Wayfair's CastleGate distribution centers, and Wayfair handles storage, picking, and last-mile delivery; (2) Direct Fulfillment — you ship individual orders directly to end customers using Wayfair-assigned carriers, with Wayfair-branded packing slips; and (3) Dropship — you fulfill orders from your own warehouse under Wayfair's brand. Each model has distinct EDI requirements — CastleGate uniquely requires the 753/754 routing exchange. SBSA supports all three models from a single integration.
Wayfair enforces strict ASN compliance. Any shipment received at a CastleGate DC or delivered to a customer without a prior ASN — or with an ASN that arrives after the goods — will trigger automatic chargebacks against your account. Repeated non-compliance affects your supplier scorecard and can result in order reductions. SBSA transmits the 856 ASN automatically on the day of shipment, preventing this scenario entirely without any manual action from your warehouse team.
The 753/754 is a routing instruction exchange specific to Wayfair's CastleGate program. Before you can book a carrier for a CastleGate shipment, you must send Wayfair a 753 Request for Routing Instructions. Wayfair responds with a 754 that specifies which carrier to use and the SCAC code to embed in your ASN. Shipping on a carrier other than the one Wayfair assigns in the 754 is a compliance violation. Most other retailers do not require this exchange — it is one of the most common EDI gaps SBSA helps new Wayfair suppliers address. SBSA fully automates the 753/754 loop so your team never has to manage it manually.
Yes — SBSA Technology is an Intuit Silver Partner for both QuickBooks Online and QuickBooks Enterprise. This certification means our integrations are built on Intuit's certified API tier, receive priority technical support, and are maintained with every QuickBooks platform update. For Wayfair suppliers using QuickBooks, SBSA automates PO ingestion into QuickBooks sales orders, invoice generation from shipment data, and posting of Wayfair's 820 remittance advice into your accounts receivable — with no manual data entry. This is the most common ERP integration path for small and mid-sized home goods suppliers.
Wayfair expects orders to ship complete when possible. If you cannot fulfil certain items, you must reflect this in your EDI 855 PO Acknowledgment — updating quantities or providing a revised availability date at the item level. For the ASN, never include a line item with a quantity of zero — remove the unfulfillable line entirely, as a zero-quantity line is a non-compliant data entry and will be rejected. Backordered items should not be cancelled without communicating with Wayfair's supplier relations team first. SBSA's integration handles partial fulfillment logic automatically, ensuring your ASN and invoice only reflect what was actually shipped.
Yes. Perigold (Wayfair's luxury home furnishings brand) and AllModern (contemporary design) both operate under Wayfair's supplier program with shared EDI infrastructure. SBSA supports all three Wayfair banners simultaneously — we set up your EDI connections for Wayfair, Perigold, and AllModern from a single integration, sharing the same ERP mapping layer to minimize setup effort. Each brand is monitored separately for compliance, but your team manages everything through one platform.
Tell us your fulfillment model — CastleGate, direct, or dropship — and we'll build a complete integration plan tailored to your ERP and warehouse setup.
