Broadline Food & Beverage
High-volume manufacturers shipping branded or national-label food, beverage, and dry goods to US Foods distribution centers on a regular replenishment cycle.
US Foods is one of America's largest foodservice distributors — serving 250,000+ customers across restaurants, healthcare, hospitality, and education. SBSA Technology delivers full EDI compliance for broadline, specialty, produce, and private label suppliers shipping into the US Foods network.
Select your product category to see EDI requirements
PO specifies items, quantities, pricing, and ship-to distribution center. Standard broadline delivery to US Foods DC.
Confirm ability to fulfill — including any line-level quantity changes, substitutions, or backorder flags.
US Foods expects complete orders. Partial fills must be communicated at the line level with revised delivery dates.
Advance Ship Notice must be transmitted before the truck reaches the DC. Include all required fields: case counts, weights, lot numbers.
One invoice per purchase order. Pricing must match PO exactly or a price dispute process is triggered.
850 will include specialty identifiers — local sourcing codes, certifications (organic, non-GMO), and custom item numbers.
All acknowledgment, ASN, and invoice EDI rules are identical to broadline; 24-hour 855 deadline is enforced.
US Foods specialty procurement often requires regular inventory updates via EDI 846 to manage limited-availability items.
Include production/pack dates and use-by dates in the 856 ASN for all specialty and perishable items.
Produce suppliers receive purchase orders daily or multiple times per week. SBSA handles high-frequency automated processing.
Perishable supply windows are tight — 855 acknowledgment should be sent within hours, not the full 24-hour window.
Traceability is mandatory for produce. The EDI 856 must include lot numbers, harvest dates, and pack dates for food safety compliance.
If a specific SKU is unavailable, communicate the substitution in the 855 PO Acknowledgment before shipping — never substitute silently.
US Foods works with a diverse range of supplier categories. SBSA Technology supports EDI compliance for all of them — with category-specific document mapping and ERP integration built in from day one.
High-volume manufacturers shipping branded or national-label food, beverage, and dry goods to US Foods distribution centers on a regular replenishment cycle.
Regional producers and specialty brands supplying into US Foods' Serve Good, Exclusive Brands, or Chef'Store networks with limited-distribution or certified products.
Fresh produce, dairy, protein, and bakery suppliers operating on daily or near-daily order cycles with mandatory traceability and lot-level ASN data.
Contract manufacturers producing US Foods' exclusive branded lines — Monarch, Chef's Line, Rykoff Sexton — with precise specification and packaging compliance requirements.
Suppliers of kitchen equipment, smallwares, cleaning supplies, disposables, and facility maintenance products distributed through US Foods' non-food catalog.
US Foods supports AS2, SFTP, and VAN for EDI document exchange. SBSA Technology manages the complete setup, certificate management, testing, and ongoing compliance monitoring for all three protocols.
Direct Protocol
Encrypted, point-to-point EDI transmission via AS2. Best for higher-volume US Foods suppliers — fast, reliable, direct connectivity with full MDN delivery receipts and minimal per-transaction cost at scale.
Secure File Transfer
Secure FTP-based document exchange — a practical option for suppliers with existing SFTP infrastructure or those making the transition to fully automated EDI. SBSA manages SFTP configuration and file polling.
Managed Network
Value-Added Network transmission for suppliers who prefer a fully managed, intermediary-based connection. Ideal for specialty and local suppliers entering EDI for the first time — SBSA is your complete EDI department.
SBSA Technology supports core and supplemental US Foods EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
US Foods' PO initiates the order cycle. Specifies ship-to DC, items, quantities, unit prices, and required delivery dates. Triggers automatic sales order creation in your ERP or QuickBooks.
InboundMust be sent within 24 hours of PO receipt. Confirms fulfillment intent at the line level — quantity adjustments, substitution notices, backorder flags, and revised ship dates are all communicated here.
Outbound 24-hour acknowledgment deadlineTransmitted before shipment arrives at US Foods DC. Must include case counts, total weight, carrier, BOL number, and for perishables: lot numbers, production dates, and use-by dates.
Outbound Must send before physical arrivalOne invoice per purchase order. Pricing must match the 850 PO exactly — price discrepancies trigger a dispute process. SBSA validates pricing alignment before every transmission.
Outbound Pricing must match PO exactlyConfirms syntactic validity of every transmitted EDI document. SBSA monitors all 997 responses and surfaces rejections before they escalate into compliance issues.
OutboundUS Foods' payment advice auto-reconciled against open invoices in your ERP or QuickBooks. Short-pays and deductions flagged for immediate review — no manual remittance matching.
InboundBuyer-initiated modifications to an existing PO — quantity, pricing, delivery date, or line-level changes. SBSA applies updates automatically at the line item level in your ERP.
InboundUsed by specialty and produce suppliers to share real-time inventory availability with US Foods buyers — enabling demand planning and preventing over-ordering of limited-supply items.
OutboundSBSA Technology connects your US Foods EDI transactions directly into your ERP or accounting system — eliminating manual order entry, invoice processing, and remittance matching from your workflow.
SBSA Technology is an Intuit Silver Partner. US Foods purchase orders map directly into QuickBooks Online sales orders — inventory levels update on shipment, and EDI 810 invoices are created automatically. The EDI 820 remittance auto-reconciles payments against open invoices.
For higher-volume food suppliers, SBSA integrates US Foods EDI with QuickBooks Enterprise — including Advanced Inventory, lot tracking, and bin location management. Perishable suppliers benefit from lot-level traceability mapped directly into QB Enterprise's advanced inventory features.
Bidirectional integration: 850 POs create sales orders in NetSuite automatically; ship confirmations and invoices flow back to US Foods as EDI 856 and 810.
Full SAP integration via IDocs or direct API. Maps US Food's EDI segments to SAP order management, warehouse management, and FI invoice processing.
Native D365 integration for purchase order receipt, warehouse pick and ship confirmation, and automated invoice creation from confirmed shipments.
Integration with Oracle Fusion Order Management and Inventory. SBSA maps US Foods 850s to Oracle sales orders and returns 856/810 from Oracle confirmations.
For brands using Shopify as their OMS or third-party WMS platforms (ShipBob, 3PL Central, Logiwa, etc.), SBSA provides API-based integrations that route US Foods orders into your fulfillment workflow.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
US Foods measures supplier performance on fill rate, on-time delivery, and EDI compliance. A single missed ASN or late acknowledgment affects your scorecard. SBSA automates every compliance requirement so your US Foods relationship stays penalty-free.
855 PO Acknowledgment auto-fired within minutes of PO receipt — never miss the 24-hour window
856 ASN generated and transmitted the moment shipment departs your facility — before the truck arrives
Perishable ASN includes lot numbers, production dates, pack dates, and use-by dates auto-populated from your ERP
Pricing validation on every 810 Invoice — flags mismatches against the 850 before transmission
Pricing validation on every 810 Invoice — flags mismatches against the 850 before transmission
Substitution and backorder communication via 855 — never a silent substitution or cancellation
EDI 846 Inventory Advice auto-generated from your stock levels for specialty and produce categories
820 Payment Remittance auto-reconciled against open invoices — short-pay deductions flagged instantly
997 Functional Acknowledgment monitoring — EDI rejections surfaced and resolved before they escalate
860 PO Change Requests applied at line-item level automatically — no manual PO updates
QuickBooks Online and Enterprise kept in real-time sync across every transaction in the cycle
Common questions from food and beverage suppliers beginning their US Foods EDI compliance journey.
US Foods requires four core EDI transactions: the EDI 850 (Purchase Order, inbound to you), the EDI 855 (PO Acknowledgment, outbound within 24 hours), the EDI 856 (Advance Ship Notice, outbound before the shipment arrives at the DC), and the EDI 810 (Invoice, outbound after shipment). The EDI 997 Functional Acknowledgment is also exchanged for every document. Optional transactions include EDI 846 (Inventory Advice), EDI 860 (PO Change Request), and EDI 820 (Payment Remittance). SBSA supports every transaction in the US Foods set.
US Foods requires the EDI 855 Purchase Order Acknowledgment to be sent within 24 hours of receiving the PO. Missing this window affects your compliance scorecard and can trigger a performance review. For perishable and produce categories, same-day acknowledgment is strongly recommended given tighter supply windows. SBSA fires the 855 within minutes of PO receipt — automatically, without human intervention.
US Foods requires the EDI 856 Advance Ship Notice to be transmitted before the physical goods arrive at the distribution center. An ASN that arrives after the truck is a compliance violation — it triggers chargebacks and scorecard penalties, and in some cases the shipment can be refused or placed on hold. SBSA transmits the ASN automatically at the moment goods leave your facility, ensuring the document always precedes the delivery.
Yes — SBSA Technology is an Intuit Silver Partner supporting both QuickBooks Online and QuickBooks Enterprise. US Foods purchase orders flow directly into QuickBooks as sales orders, inventory updates on shipment, invoices are created and transmitted as EDI 810s automatically, and incoming EDI 820 payment remittances are auto-matched to open invoices. This eliminates all manual data entry across the order-to-cash cycle.
Produce and perishable suppliers face additional traceability requirements in the EDI 856 ASN — including lot numbers, harvest or production dates, and use-by dates for every line item. These fields are mandatory for food safety traceability compliance. Produce suppliers also typically receive purchase orders daily, so the 24-hour acknowledgment window functions more like a same-day requirement in practice. SBSA builds produce-specific field mapping into every perishable supplier integration.
Most US Foods EDI onboarding projects complete in 2–4 weeks. The process starts with a short questionnaire to confirm your supplier type and current systems. SBSA then configures your connection (AS2, SFTP, or VAN), maps all required EDI documents, integrates with your ERP or QuickBooks, and validates the integration against US Foods' test environment before go-live. Complex integrations with lot tracking, multiple warehouses, or multiple supplier numbers may take slightly longer.
Yes. Many food and beverage suppliers work with multiple broadline distributors simultaneously — Sysco, Performance Food Group, Gordon Food Service, and US Foods are the most common. SBSA manages all of these trading partner relationships through a single integration layer connected to your ERP or QuickBooks, with separate compliance monitoring and scorecard tracking per distributor. Adding a second or third distributor connection is straightforward once your ERP integration is in place.
Tell us your supplier type — broadline, specialty, produce, or private label — and we'll build a complete integration plan for you.