Sears Marketplace Suppliers
Sell on Sears.com and Kmart.com through the third-party Marketplace program. Orders flow via EDI 850 as drop ship POs, with full consumer-level volume requiring automated 855 and 856 responses within tight windows.
SBSA Technology provides full Sears EDI compliance — 850, 855, 856, 810 — for suppliers selling through Sears.com Marketplace, drop ship programs, and traditional store replenishment. Fully managed via AS2, SFTP, or VAN.
What to expect when setting up your Sears EDI connection
Confirm your fulfillment paths: Marketplace, drop ship, or DC/store replenishment.
SBSA obtains or confirms your Sears EDI IDs and configures the trading partner profile.
We configure your preferred EDI protocol per Sears specifications and establish the live connection.
850, 855, 856, 810 mapped to your ERP — SAP, NetSuite, QuickBooks, or custom system.
All documents validated in Sears test environment before go-live sign-off.
Marketplace POs arrive via EDI 850 with end-customer shipping address embedded — treated as drop ship.
Every Marketplace PO must be acknowledged within 24 hours — SBSA auto-fires the 855 on receipt.
All Marketplace shipments require a Sears-branded packing slip — your brand must not appear.
Carrier tracking number must be embedded in the 856 ASN before the shipment departs your facility.
Marketplace order velocity requires end-to-end automation; SBSA connects directly to your WMS/ERP.
Drop ship POs include the consumer's address in the 850 — SBSA routes these to your fulfillment system automatically.
Consumer shipments must carry a Sears-branded packing slip generated from ASN data. Never your own branding.
UPS, FedEx, or USPS tracking number must be in the ASN the moment the parcel is handed to the carrier.
Submit one 856 ASN per outbound shipment. Do not combine orders or submit ASNs in batches after the fact.
One EDI 810 invoice per PO — SBSA auto-generates and transmits following ASN confirmation.
Sears Holdings operates Sears.com and Kmart.com as major online marketplaces, and continues to serve suppliers through its traditional drop ship and store replenishment programs. Suppliers may receive POs destined for end customers, distribution centers, or remaining physical stores — each requiring distinct EDI handling.
Sell on Sears.com and Kmart.com through the third-party Marketplace program. Orders flow via EDI 850 as drop ship POs, with full consumer-level volume requiring automated 855 and 856 responses within tight windows.
Sears operates one of the largest established drop ship programs in retail. Suppliers fulfill consumer orders directly, shipping with Sears-branded materials. EDI compliance is mandatory — missing ASNs trigger immediate chargebacks.
Traditional wholesale replenishment for Sears distribution centers and remaining physical store locations. PO structures differ from drop ship — bulk shipments, GS1-128 carton labels, and advance ship notices are all required.
Sears supports AS2, SFTP, and VAN (Value-Added Network) for EDI transmission. SBSA Technology handles complete setup, testing, and ongoing compliance monitoring for all three protocols.
Direct Protocol
Encrypted, point-to-point EDI transmission via AS2. Ideal for high-volume Sears suppliers — Marketplace sellers and large drop ship programs — who need fast, reliable direct connectivity with full delivery receipts.
Secure File Transfer
Secure FTP-based document exchange — a practical option for suppliers with existing SFTP infrastructure or those transitioning to fully automated EDI. SBSA manages the SFTP server configuration and continuous file monitoring.
Managed Network
Value-Added Network transmission for suppliers who prefer a fully managed, intermediary-based connection. SBSA acts as your complete EDI department — routing, translating, and monitoring all Sears documents through the VAN.
SBSA Technology supports core and supplemental Sears EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
Sears's PO kicks off the fulfillment cycle. Specifies ship-to destination (DC, store, or consumer), items, quantities, requested ship dates, and pricing. Marketplace and drop ship POs include consumer address.
InboundMust be sent within 24 hours of PO receipt. Confirms ability to fulfill, reports quantity changes, revised ship dates, or pricing discrepancies at line item level. Late 855s affect your vendor compliance score.
Outbound 24-hour acknowledgment deadlineTransmitted as shipment departs your facility. Missing or late ASNs trigger chargebacks. Marketplace and drop ship ASNs must include carrier tracking and trigger Sears-branded packing slip generation.
Outbound Must send before carrier pickup — chargeback riskOne invoice per PO only. Transmitted electronically following ASN confirmation. SBSA auto-generates the 810 to prevent duplicate billing and ensure line-level accuracy against the original 850.
Outbound One invoice per PO — duplicates trigger compliance flagsConfirms syntactic validity of every transmitted EDI document. SBSA monitors all 997 responses and surfaces rejections before they escalate into chargebacks or compliance issues.
OutboundSears's payment order and remittance advice. Auto-reconciles against open invoices when transmitted, eliminating manual payment matching and reducing AR disputes.
InboundBuyer-initiated PO modifications. Quantity, pricing, or delivery updates flagged automatically and reflected in your ERP — no manual intervention required.
InboundShare on-hand inventory levels with Sears for demand planning and replenishment decisions. Helps Sears optimize product availability on Sears.com and Kmart.com.
OutboundFree-form text message transaction used by Sears for exception communications, special handling instructions, or non-standard order notes outside structured EDI documents.
InboundSBSA Technology integrates Sears EDI with all major ERP and accounting platforms. Sears purchase orders, acknowledgments, ASNs, and invoices flow directly into your system — no manual re-entry, no spreadsheet bridges.
Sears 850 POs auto-create sales orders in QuickBooks Online. Shipment confirmation triggers invoice generation. Full two-way sync — no manual data entry between Sears and your books.
Deep integration with QuickBooks Enterprise Desktop including inventory management, advanced reporting, and multi-location warehouse support. Sears EDI maps to your existing QB item and customer setup.
Bidirectional EDI mapping for SAP environments. Sears POs create SAP sales orders; SAP goods issue triggers the 856 ASN and 810 invoice automatically.
Native NetSuite EDI integration via SuiteScript. Sears orders flow into NetSuite fulfillment workflows; shipment confirmation auto-triggers ASN and invoice transmission.
Sears EDI fully integrated with Dynamics 365 Finance, Supply Chain, and Business Central. PO-to-fulfillment cycle automated end-to-end with real-time compliance monitoring.
Integration with Oracle Fusion Order Management and Inventory. SBSA maps Sears 850s to Oracle sales orders and returns 856/810 from Oracle confirmations.
For brands using Shopify as their OMS or third-party WMS platforms (ShipBob, 3PL Central, Logiwa, etc.), SBSA provides API-based integrations that route Sears orders into your fulfillment workflow.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
Sears's chargeback policy is unforgiving — missed ASNs, late acknowledgments, and mislabeled cartons translate directly into deductions from your payment. SBSA Technology automates every compliance step so your Sears relationship stays profitable and penalty-free.
855 PO Acknowledgment auto-fired within minutes of PO receipt — never miss the 24-hour window
856 ASN generated and transmitted the moment your shipment departs — not after arrival
Carrier tracking number auto-embedded in ASN for all Marketplace and drop ship orders
Sears-branded packing slip auto-generated from ASN data for all consumer-facing shipments
GS1-128 carton labels generated and cross-validated against ASN contents before dispatch
Zero-quantity line item prevention — unfulfillable items removed from ASN, not zeroed out
One-ASN-per-shipment enforcement — no batching, no delayed submissions
810 invoice auto-generated per PO — one invoice only, preventing duplicate billing
Ship dates confirmed at line item level — not just order level — as Sears requires
24/7 document monitoring with exception alerts — compliance issues caught before chargebacks
Common questions from suppliers beginning their Sears EDI compliance journey.
Sears requires four core EDI transactions: the EDI 850 Purchase Order (inbound from Sears), the EDI 855 PO Acknowledgment (outbound within 24 hours), the EDI 856 Advance Ship Notice (outbound before carrier pickup), and the EDI 810 Invoice (outbound following shipment). Optional transactions include the 820 Payment Remittance, 860 PO Change Request, 846 Inventory Inquiry/Advice, and 864 Text Message. SBSA supports all required and optional Sears transactions with full ERP integration.
Sears requires the EDI 855 Purchase Order Acknowledgment to be transmitted within 24 hours of PO receipt. A late acknowledgment negatively affects your vendor compliance scorecard and can result in automatic PO cancellation in some cases. SBSA auto-fires the 855 within minutes of PO arrival — the 24-hour window is never at risk.
Sears suppliers can receive three types of purchase orders: (1) Marketplace orders from Sears.com or Kmart.com, where the consumer's address is embedded in the 850 and you ship direct; (2) traditional drop ship orders from the Sears drop ship program, also consumer-direct with strict Sears-branded packing slip requirements; and (3) wholesale DC or store replenishment orders, which are bulk shipments to Sears distribution centers or physical locations requiring GS1-128 carton labels and standard wholesale ASN rules. SBSA builds destination-aware automation that handles all three from a single integration.
Yes — all shipments to Sears distribution centers and physical store locations require GS1-128 (formerly UCC-128) compliant carton labels on every carton. Label data is generated by SBSA and cross-validated against the contents of the 856 ASN before dispatch. Mislabeled or missing labels can result in receiving chargebacks at the Sears DC. For Marketplace and drop ship orders (consumer shipments), the critical requirement is the Sears-branded packing slip rather than carton labels.
Yes — and as an Intuit Silver Partner, SBSA holds certified status for both QuickBooks Online and QuickBooks Enterprise integrations. Sears purchase orders automatically create sales orders in QuickBooks; shipment confirmation triggers invoice generation; and payment remittance (EDI 820) auto-reconciles against open invoices. The entire Sears order-to-cash cycle runs without manual data entry. SBSA also integrates with SAP, NetSuite, Microsoft Dynamics 365, and custom ERP systems.
Sears Marketplace (Sears.com and Kmart.com) is a third-party seller platform where your listings appear alongside Sears's own inventory — POs arrive via EDI 850 as you make sales on the platform. The Sears drop ship program is a direct wholesale relationship where Sears sells products under its own listings and routes the consumer orders to you for fulfillment. Both result in consumer-direct EDI 850 POs with Sears-branded packing slip requirements, but the vendor setup, commercial terms, and product data requirements differ. SBSA handles both program types and will confirm the correct setup during onboarding.
Yes. Kmart.com operates under Sears Holdings and shares the same EDI infrastructure. SBSA can set up Sears and Kmart EDI connections simultaneously from a single integration layer, with separate compliance monitoring for each channel. If you sell on both platforms, there is no need to build two separate EDI pipelines — SBSA manages them in parallel through one unified setup.
Tell us your fulfillment path — Marketplace, drop ship, or DC replenishment — and we'll build a complete integration plan for you.