Broadline Food Supplier
Dry goods, canned, frozen, and ambient products that ship in case quantities to Reinhart distribution centers. The most common Reinhart supplier model with standardized EDI requirements.
SBSA Technology delivers full EDI compliance for Reinhart Foodservice suppliers — broadline, specialty, and produce. 850, 855, 856, and 810 via AS2, SFTP, or VAN, fully managed from onboarding to go-live.
Select a fulfillment type to see what's required
Reinhart PO received — mapped to your ERP sales order automatically.
Auto-fired within minutes of PO receipt — confirms items, quantities, and ship date.
Transmitted as shipment departs — all required fields auto-populated.
Auto-generated from your ERP per PO — one invoice per order.
SBSA monitors all 997 responses and alerts on any rejection in real time.
Specialty and gourmet items require precise GTIN/UPC-level mapping in the 850 — SBSA handles all item-level configuration.
Specialty suppliers often have longer lead times — SBSA reflects accurate ship dates at the line level in every 855.
Pack configurations and inner-pack quantities validated against Reinhart item setup to prevent quantity discrepancies.
Chilled and ambient items often require separate ASNs — SBSA enforces correct temperature class routing.
Fresh produce orders have tighter acknowledgment windows — SBSA auto-fires the 855 immediately on PO receipt.
Catch-weight and variable-weight produce items mapped correctly in the ASN to prevent invoice discrepancies.
856 ASN must transmit the moment shipment leaves — SBSA automates this trigger directly from your WMS or ERP.
Lot numbers and expiry dates captured and mapped into ASN fields for full produce traceability compliance.
Reinhart works with a wide range of foodservice suppliers. The EDI transaction structure is consistent, but item setup, timing requirements, and ASN content vary by supplier category. SBSA configures each integration to match your specific product type.
Dry goods, canned, frozen, and ambient products that ship in case quantities to Reinhart distribution centers. The most common Reinhart supplier model with standardized EDI requirements.
Artisan, imported, and premium food products with more complex item setup. Specialty suppliers often have longer lead times and require careful 855 management for availability updates.
Fresh fruit, vegetables, and short-shelf-life perishables with tighter timing requirements. Same-day acknowledgment is often expected, and ASN timing is critical due to short product life.
Reinhart Foodservice supports AS2, SFTP, and EDI VAN for document transmission. SBSA Technology manages complete setup, configuration, and ongoing monitoring for all three protocols — you choose what fits your infrastructure.
Direct Protocol
Encrypted point-to-point EDI transmission via AS2. Best for mid-to-high volume Reinhart suppliers who want fast, reliable direct connectivity, minimal per-transaction cost, and real-time delivery receipts.
Secure File Transfer
Secure file-based EDI exchange over SFTP. A practical choice for suppliers with existing SFTP infrastructure or those stepping up from manual order management to full EDI automation.
Managed Network
Value-Added Network routing for suppliers who prefer a fully managed intermediary connection. SBSA acts as your complete EDI department — handling all translation, routing, and compliance monitoring through the VAN.
SBSA Technology supports core and supplemental Reinhart EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
Reinhart's PO initiates the fulfillment cycle. Specifies ship-to DC location, item GTINs, quantities, requested ship dates, and pricing. SBSA maps each 850 directly to a sales order in your ERP.
InboundMust be sent within 24 hours of PO receipt. Confirms your ability to fulfill at the line level — quantity changes, revised ship dates, and availability exceptions are all reflected in the 855.
Outbound 24-hour acknowledgment deadlineTransmitted the moment your shipment departs. Must include carrier, tracking or BOL, gross weight, pallet/carton count, and ship-from address. SBSA auto-populates all required ASN fields.
Outbound Send before physical arrival at DCOne EDI 810 invoice per PO. SBSA auto-generates the 810 from your ERP invoice and transmits it to Reinhart — validated against the PO and ASN to prevent discrepancies before submission.
OutboundConfirms syntactic validity of every EDI document exchanged. SBSA monitors all 997 responses and surfaces rejections immediately — before they impact your compliance score.
OutboundReinhart's payment remittance advice — auto-reconciled against open invoices in your ERP when transmitted, eliminating manual cash application.
InboundBuyer-initiated PO modifications from Reinhart. Quantity, ship date, or pricing changes are flagged and automatically applied to your ERP order without manual intervention.
InboundSales and inventory movement data from Reinhart — used to support demand planning, replenishment analysis, and collaborative forecasting with your Reinhart category manager.
OutboundSBSA Technology integrates Reinhart EDI directly with your ERP, accounting software, or WMS — eliminating manual order entry, invoice processing, and ASN preparation across your entire team.
SBSA is an Intuit Silver Partner — certified to integrate QuickBooks Online directly with Reinhart's EDI system. Reinhart POs create sales orders in QBO automatically, and QBO invoices are converted to EDI 810 documents without any manual steps.
Full Reinhart EDI integration for QuickBooks Enterprise environments. Supports advanced inventory, multi-location, and high-volume foodservice operations that require EDI at scale without replacing their existing QBE setup.
SBSA connects Reinhart EDI to Oracle NetSuite — mapping POs to NetSuite Sales Orders and triggering ASNs from NetSuite item fulfillment records, keeping your ERP as the single source of truth.
Deep SAP integration for foodservice suppliers operating on SAP B1 or S/4HANA. EDI transactions are mapped to native SAP document types — sales orders, deliveries, and billing documents.
Full Reinhart EDI integration for Dynamics 365 Business Central and Finance & Operations environments, with native document mapping and automated order workflows.
Integration with Oracle Fusion Order Management and Inventory. SBSA maps Reinhart 850s to Oracle sales orders and returns 856/810 from Oracle confirmations.
For brands using Shopify as their OMS or third-party WMS platforms (ShipBob, 3PL Central, Logiwa, etc.), SBSA provides API-based integrations that route Reinhart orders into your fulfillment workflow.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
Reinhart monitors supplier performance on acknowledgment speed, fill rate, and ASN accuracy. SBSA Technology automates every compliance step so your metrics stay strong and your Reinhart relationship stays profitable.
855 PO Acknowledgment auto-fired within minutes of PO receipt — never miss the 24-hour window
856 ASN generated and transmitted the moment shipment departs your facility — not after
All mandatory ASN fields auto-populated: carrier, tracking/BOL, gross weight, pallet/carton count, and ship-from address
Line-level ship date confirmation in every 855 — not just at order level
Partial shipment handling: unfulfillable lines flagged in 855 with revised dates — never silently cancelled
One 810 invoice per PO enforced — duplicate invoice prevention built in
997 Functional Acknowledgment monitoring — rejections surfaced immediately, not at month-end
EDI 860 PO Change processing — Reinhart modifications applied to your ERP order automatically
Lot and expiry tracking in ASN for produce and perishable suppliers — full traceability compliance
Temperature class routing for chilled, frozen, and ambient items in multi-temp operations
Common questions from foodservice suppliers beginning their Reinhart EDI compliance journey.
Reinhart requires four core EDI transactions: the EDI 850 Purchase Order (inbound from Reinhart), the EDI 855 Purchase Order Acknowledgment (outbound, required within 24 hours of PO receipt), the EDI 856 Advance Ship Notice (outbound, sent as your shipment leaves your facility), and the EDI 810 Invoice (outbound, one per PO). SBSA Technology handles all four with full mapping, validation, and ERP integration built in from day one.
Reinhart expects a 855 PO Acknowledgment within 24 hours of PO receipt. For fresh produce and perishable orders, the window may be shorter — sometimes same-day. Missing the acknowledgment deadline can negatively affect your supplier scorecard and on-time performance metrics. SBSA Technology auto-fires the 855 within minutes of receiving a Reinhart PO, eliminating the risk of missing this window entirely.
If you cannot fulfill certain line items on a Reinhart PO, you must reflect this in your 855 PO Acknowledgment — updating the quantity, providing a revised ship date, or noting the availability issue at the line item level. Do not cancel lines without communicating through the 855. SBSA builds exception handling directly into your 855 workflow so any shortfalls are reported accurately and automatically.
Reinhart Foodservice supports AS2, SFTP, and EDI VAN (Value-Added Network) for EDI document exchange. AS2 is generally recommended for higher-volume suppliers due to its speed and low per-transaction cost. SFTP is a strong option for suppliers with existing SFTP infrastructure. VAN is available for smaller or less technically resourced suppliers. SBSA manages complete setup, certificate management, and ongoing monitoring for all three protocols.
Yes — SBSA Technology is an Intuit Silver Partner and provides certified QuickBooks Online and QuickBooks Enterprise integration with Reinhart EDI. Reinhart purchase orders flow directly into QuickBooks as sales orders, and invoices generated in QuickBooks are automatically converted and transmitted as EDI 810 documents to Reinhart. There is no manual order entry, no spreadsheet exports, and no middleware required.
Most Reinhart EDI onboarding projects with SBSA Technology complete in 2 to 4 weeks from the initial questionnaire to go-live. This covers connection setup (AS2, SFTP, or VAN), document mapping for all required transactions, ERP or QuickBooks integration, Reinhart test environment validation, and compliance sign-off. Complex ERP environments or multi-warehouse operations may add some time. SBSA manages the entire Reinhart testing and certification process on your behalf.
Tell us your product category and ERP — we'll build a complete Reinhart EDI integration plan for you, including QuickBooks if that's your platform.