Apparel & Footwear Brands
Clothing, base layers, waterproof outerwear, trail and approach footwear, and lifestyle apparel. REI requires full EDI for all seasonal and replenishment orders, with line-level ship date confirmations on every 855.
SBSA Technology handles complete REI Co-op EDI compliance — Distribution Center, store replenishment, and drop ship. 850 → 855 → 856 → 810, fully automated and connected to your ERP.
Select your fulfillment path to see what's required
REI sends PO specifying DC address, items, quantities, and required ship dates. SBSA routes into your ERP as a sales order automatically.
Confirm ability to fulfill at the line level. Quantity, pricing, or date changes must be reflected. Missing the window is a compliance event.
Every carton must carry a compliant GS1-128 label. SBSA generates labels from ASN data before shipment departs.
Transmitted the moment goods leave your facility. Missing or late ASNs result in compliance chargebacks.
Issued electronically after shipment. Credit memos and allowances handled separately per REI instructions.
The 850 will route to an REI retail location. Same document suite as DC shipments applies in full.
Retail-store shipments require REI-branded packing documentation generated from your ASN data.
Retail store receiving requires the same label compliance as DC shipments — no exceptions.
REI's PO acknowledgment deadline applies equally to store replenishment orders.
DC and store ship-to logic is handled in the same workflow — no separate setup required.
REI's PO includes the end customer's name, address, and contact. You ship directly to the member on REI's behalf.
All drop ship orders must include REI's packing document. Your brand must not appear on packaging at any point.
Parcel tracking number must appear in the 856 ASN. No tracking = potential chargeback and member escalation.
Each shipment to each member address requires its own ASN. Volumes are high — automation is essential.
Member-level order volume requires real-time automation. SBSA connects REI drop ship POs directly to your fulfillment system.
REI sources from a broad range of outdoor and lifestyle product suppliers. If you are active or pursuing a supplier agreement with REI, you will be required to meet their EDI compliance standards across all trading activity.
Clothing, base layers, waterproof outerwear, trail and approach footwear, and lifestyle apparel. REI requires full EDI for all seasonal and replenishment orders, with line-level ship date confirmations on every 855.
Tents, sleeping bags, packs, climbing hardware, kayaks, bikes, and technical equipment. Often subject to higher-value POs with strict ship date windows and GS1-128 labeling requirements tied to warehouse receiving systems.
Navigation tools, lighting, hydration, nutrition, first aid, and travel accessories. Higher order frequency with drop ship potential — automation is especially important for this category to manage volume without manual intervention.
REI supports AS2, SFTP, and VAN for EDI document exchange. SBSA Technology handles complete setup, testing, certificate management, and ongoing compliance monitoring for all three protocols.
Direct Protocol
Encrypted, point-to-point EDI transmission via AS2. Recommended for all REI suppliers due to real-time delivery receipts, minimal latency, and no per-transaction VAN fees at volume.
Secure File Transfer
Secure FTP-based document exchange. A practical option for suppliers with existing SFTP infrastructure who are transitioning to fully automated EDI with REI.
Managed Network
Value-Added Network for suppliers who prefer a fully managed, intermediary-based connection. SBSA acts as your complete EDI department through the VAN — routing, translating, and monitoring all REI documents.
SBSA Technology supports core and supplemental REI EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
REI's PO initiates the fulfillment cycle. Specifies ship-to location (DC, store, or member), items, quantities, ship dates, and pricing. Drop ship POs embed the member's address directly in the 850.
InboundMust be sent within 24 hours of PO creation date. Confirms ability to fulfill at the line level. Used to report quantity changes, revised ship dates, or pricing discrepancies.
Outbound 24-hour acknowledgment deadlineTransmitted when shipment leaves your facility — before it arrives at any REI location. Must match GS1-128 label data exactly. Drop ship ASNs must include member tracking numbers.
Outbound Transmit prior to physical arrival — chargeback riskOne invoice per PO only. Standard EDI 810 for all product invoices. Credit memos and allowance adjustments are processed separately per REI Vendor Operations guidelines.
Outbound One invoice per PO — duplicates trigger deductionsConfirms syntactic validity of every transmitted document. SBSA monitors all 997 responses and surfaces rejections before they become compliance issues.
OutboundREI's payment and remittance advice document — auto-reconciles against open invoices in your accounting system when received.
InboundBuyer-initiated PO modifications from REI. Quantity, pricing, or delivery changes are flagged and applied at the line item level in your ERP automatically.
InboundSupplier-initiated routing request sent to REI Logistics when carrier assignment is required before shipment. Used for select hardgoods and freight shipments.
OutboundSales and inventory activity data shared with REI for demand planning and replenishment — helps REI optimize stocking decisions and open buy for your product category.
OutboundSBSA integrates REI's EDI transactions directly with your ERP, accounting, or warehouse management system. REI 850 POs become sales orders. Shipment data drives the 856 ASN. Invoice data flows from your ERP to REI — no manual entry at any step.
REI 850 POs map to QuickBooks Online sales orders. Fulfillment data triggers ASN generation. Invoices post to QBO automatically — no duplicate entry between REI and your books.
Full EDI-to-QBE integration for suppliers running QuickBooks Enterprise. Advanced inventory, assembly, and fulfillment workflows supported with REI's DC, store, and drop ship paths.
REI EDI transactions mapped natively to NetSuite sales orders, fulfillments, and invoices. Multi-subsidiary and multi-location NetSuite environments fully supported.
SBSA delivers REI POs as SAP sales orders and triggers outbound ASN and invoice documents from SAP data — across both Business One and S/4HANA environments.
REI EDI fully integrated with Dynamics 365 Business Central and Finance & Operations — sales orders, warehouse picks, shipment confirmations, and AP/AR automation.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
REI's chargeback program applies financial deductions directly to your invoices when EDI or labeling requirements are not met. SBSA automates every compliance step so your REI account stays clean and every shipment reaches full payment.
855 PO Acknowledgment auto-fired within minutes of PO receipt — never miss the 24-hour window
856 ASN generated and transmitted at carrier pickup — not after goods arrive at REI
GS1-128 carton labels auto-generated from ASN data and validated for field completeness before dispatch
ASN-to-label cross-check — mismatches flagged and corrected before shipment leaves your facility
Drop ship REI-branded packing slip auto-generated from ASN data — your brand kept off the packaging
UPS/FedEx tracking numbers automatically pulled and inserted into drop ship ASNs
One-ASN-per-shipment enforcement — no accidental combining of multiple destinations
810 invoice auto-generated per PO — one invoice only, preventing duplicate deduction scenarios
Partial shipment handling — unfulfilled lines flagged in 855 with revised dates, never silently dropped
997 functional acknowledgment monitoring — every rejection surfaced before it becomes a compliance record
Common questions from outdoor and apparel suppliers beginning their REI EDI compliance journey.
REI requires four core EDI documents for all suppliers: the 850 Purchase Order (inbound from REI), the 855 PO Acknowledgment (outbound, within 24 hours of the PO date), the 856 Advance Ship Notice (outbound, before the shipment arrives at any REI facility), and the 810 Invoice (outbound, one per PO). The 997 Functional Acknowledgment is also exchanged for every document transmitted. SBSA handles all of these with full automation and ERP integration.
REI requires the 856 ASN to arrive before the physical goods reach any REI receiving location. An ASN that is absent or arrives after the shipment is a compliance violation and triggers a chargeback — a financial deduction from your invoice. This is one of the most common and costly supplier compliance failures with REI. SBSA transmits the ASN automatically at carrier pickup, preventing this scenario entirely.
No — REI uses a single EDI trading partner connection regardless of your fulfillment path. The 850 PO itself specifies whether the shipment goes to a Distribution Center, a retail store, or directly to a member. SBSA's mapping layer handles all three destinations in the same workflow, generating the correct documents (packing slips, labels, ASN structure) for each path automatically based on the 850 ship-to information.
REI requires GS1-128 (formerly UCC-128) compliant carton labels on all inbound shipments to DCs and stores. Labels must include the PO number, REI vendor number, REI item number, UPC, ship-to location, and carton count. The data on the label must match the ASN data exactly — REI's receiving systems cross-reference both electronically. Discrepancies trigger receiving exceptions and may result in chargebacks. SBSA generates all labels automatically from your ASN data to ensure the two always match.
Partial shipments are permitted, but must be communicated in the 855 PO Acknowledgment before you ship. You must reflect the quantity change and provide a revised ship date at the affected line item level in the 855. Do not ship partial without notifying REI in the 855 first — an unexpected partial shipment against a PO expecting full quantities is a compliance event. Backordered items should be noted with a revised date, not cancelled.
Yes — SBSA is an Intuit Silver Partner for both QuickBooks Online and QuickBooks Enterprise. Our REI EDI integration maps incoming 850 POs to QuickBooks sales orders, triggers ASN generation from fulfillment events, and posts invoices back to REI directly from your QuickBooks data. The integration is pre-validated against current QBO and QBE API versions, which means faster setup and lower compliance risk compared to generic EDI providers building the connection from scratch.
Tell us your fulfillment path — DC, store, or drop ship — and your ERP system, and we'll build a complete REI integration plan for you.