Kohl's operates over 1,100 stores and one of the largest retail e-commerce platforms in the US. SBSA Technology delivers full EDI compliance for apparel, footwear, and home goods suppliers — warehouse, dropship, and dot-com fulfillment paths, all automated.
Select your order type to see EDI requirements
Kohl's sends warehouse POs with ship window dates — early and late ship dates are strictly enforced at the DC level.
PO Acknowledgment must be transmitted within 24 hours of receipt. Late acknowledgments trigger compliance violations.
All cartons must carry Kohl's-compliant UCC-128 labels. Label data must exactly match the ASN.
ASN must be sent before goods arrive at the DC. Late or missing ASNs are a chargeback trigger.
Submit one 810 invoice per purchase order. Invoice amounts must match the original PO exactly unless a change was acknowledged.
Dropship POs embed the consumer's delivery address inside the 850 — not a Kohl's DC. Handle accordingly.
Every dropship order must include a Kohl's-branded packing slip. Your brand must not appear on any customer-facing materials.
The 856 must include the carrier tracking number or BOL. Without it, the ASN is non-compliant and payment may be withheld.
Kohl's enforces strict ship-by dates on dropship orders. Late shipments affect your on-time shipping scorecard.
Consumer order volume makes manual processing impossible. SBSA routes Kohl's dropship POs directly to your fulfillment system.
Kohls.com orders may originate from a separate vendor portal. SBSA maps both channels to the same EDI workflow.
Dot-com fulfillment windows are tighter than store replenishment. The 855 must often be sent within hours, not a full business day.
All GS1-128 label, ASN timing, and packing slip rules from warehouse and dropship paths apply to dot-com orders.
Dot-com returns may generate EDI 180 transactions. SBSA processes return confirmations and reconciles them against your open invoices.
High velocity dot-com orders require warehouse management integration. SBSA bridges Kohl's EDI to your WMS, ERP, or 3PL system.
Kohl's is one of the largest department store chains in the US, operating over 1,100 stores in 49 states with a powerful online retail arm at Kohls.com. It serves a broad middle-market consumer base across apparel, footwear, home goods, beauty, and electronics — making supplier EDI compliance central to its retail supply chain.
Apparel and footwear represent the largest share of Kohl's merchandise. Suppliers in these categories face strict ship window enforcement, seasonal PO waves, and high SKU velocity that make manual EDI processing impractical at volume.
Kohl's home category — bedding, bath, kitchen, décor, and small appliances — involves complex multi-SKU POs, vendor-managed inventory programs, and frequent 860 PO change cycles that require automated EDI processing to manage without chargebacks.
Kohl's direct-to-consumer dropship program spans thousands of additional SKUs not stocked in stores. Dropship suppliers are held to consumer-speed SLAs and must transmit branded packing slips and tracking numbers via EDI — automation is not optional.
Kohl's supports three EDI transmission protocols. SBSA Technology manages all three — we handle the technical setup, certificate renewals, and ongoing monitoring so your team never touches the infrastructure.
Direct Secure Connection
AS2 (Applicability Statement 2) is Kohl's preferred EDI transport protocol. It transmits encrypted EDI documents directly over HTTPS with MDN receipt acknowledgments — no third-party network required.
Secure File Transfer
SFTP (Secure File Transfer Protocol) is supported for suppliers transmitting EDI files via scheduled batch transfer. SBSA configures and monitors the SFTP connection to Kohl's EDI server on your behalf.
Value-Added Network
VAN connectivity routes EDI documents through a third-party network (such as SPS Commerce or TrueCommerce) before reaching Kohl's. SBSA integrates with all major VANs to support suppliers already using this path.
SBSA Technology supports core and supplemental Kohl's EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
Received from Kohl's — acknowledge within 24 hours
InboundWithin 24 hours of 850 receipt — no exceptions
OutboundTransmitted before shipment arrives at DC or customer
OutboundOne invoice per PO — submit after shipment
OutboundReceived from Kohl's upon payment processing
InboundReceived from Kohl's — must be reflected in 855 update
InboundRequired for dropship and VMI programs — daily or on-demand
OutboundError or rejection notification — requires same-day response
InboundSBSA Technology integrates Kohl's EDI transactions directly with your ERP, accounting, or warehouse management system — eliminating manual data entry across your order-to-cash process.
SBSA is an Intuit Silver Partner for QuickBooks Online. Kohl's purchase orders, invoices, and payment remittances are mapped directly into QBO — creating bills, sales receipts, and customer records automatically without manual entry.
For larger suppliers using QuickBooks Enterprise, SBSA integrates Kohl's EDI with QB Enterprise's advanced inventory, job costing, and reporting features — including warehouse bin-level receiving from EDI 856 ASN data.
SBSA integrates Kohl's EDI with Oracle NetSuite via SuiteScript and REST-based connectors — including purchase order management, fulfillment, and AR invoice automation.
SBSA connects Kohl's EDI to SAP ECC, S/4HANA, and SAP Business One via IDoc or REST API integration — supporting both direct and VAN-based EDI connectivity.
Full Kohl's EDI integration with Dynamics 365 Finance & Operations, Business Central, and legacy Dynamics AX/NAV environments via API and file-based integration.
Integration with Oracle Fusion Order Management and Inventory. SBSA maps Kohl's 850s to Oracle sales orders and returns 856/810 from Oracle confirmations.
For brands using Shopify as their OMS or third-party WMS platforms (ShipBob, 3PL Central, Logiwa, etc.), SBSA provides API-based integrations that route Kohl's orders into your fulfillment workflow.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
Kohl's operates a strict vendor compliance program. Every missed ASN, late acknowledgment, or label error is a potential chargeback. SBSA's automation layer is designed specifically to prevent these scenarios before they reach Kohl's systems.
Auto-Acknowledge Every PO
ASN Generation at Ship Event
GS1-128 Label Automation
Branded Packing Slip Generation
860 Change Order Processing
Compliance Monitoring & Alerts
Common questions from apparel, footwear, and home goods suppliers starting their Kohl's EDI compliance journey.
Kohl's requires the following core EDI documents: 850 (Purchase Order), 855 (PO Acknowledgment), 856 (Advance Ship Notice), 810 (Invoice), and 860 (PO Change Request). Depending on your supplier agreement, you may also need to handle 820 (Payment Remittance), 824 (Application Advice), and 846 (Inventory Advice) for VMI or dropship programs. SBSA Technology manages all of these from a single integrated platform.
Kohl's requires the EDI 855 Purchase Order Acknowledgment within 24 hours of receiving the 850 PO. Failing to respond within this window is a compliance violation that can affect your vendor scorecard and result in chargebacks. SBSA Technology auto-generates and transmits the 855 within minutes of PO receipt — you never need to manually monitor inbound POs.
Kohl's requires an EDI 856 Advance Ship Notice to be transmitted before the shipment arrives at their DC or the end customer's address. Each carton must carry a GS1-128 (UCC-128) compliant label, and the label data must exactly match the ASN. Discrepancies between the physical shipment and the ASN are a leading cause of Kohl's chargebacks. SBSA transmits the 856 automatically at time of shipment and generates compliant carton labels from the same data source.
Yes. Kohl's operates a significant dropship program where suppliers fulfill orders directly to consumers on Kohl's behalf. These orders arrive via EDI 850 with the end customer's address embedded in the PO. A tracking number must be included in the 856 ASN, and every shipment must include a Kohl's-branded packing slip — your brand must not appear. Consumer-level order volume makes full EDI automation essential, not optional.
Common Kohl's chargeback triggers include: a missing or late ASN (most frequent), incorrect or missing GS1-128 carton labels, invoice quantity or price discrepancies, shipments outside the allowed ship window, wrong quantities shipped, and missing or incorrectly branded packing slips on dropship orders. SBSA's compliance engine validates every outbound transaction against Kohl's routing guide before transmission, catching errors before they reach Kohl's systems and trigger financial deductions.
Yes. SBSA Technology is an Intuit Silver Partner for both QuickBooks Online and QuickBooks Enterprise. We integrate Kohl's EDI transactions — purchase orders, invoices, and payment remittance — directly into your QuickBooks environment. Kohl's POs create bills or sales orders in QBO/QBE automatically, invoices are posted from the EDI 810, and 820 payment remittances are reconciled against open AR — eliminating manual data entry across the entire order-to-cash cycle.
Most suppliers are live and processing compliant Kohl's EDI transactions within 2 to 4 weeks of engagement. The timeline depends on your fulfillment path (warehouse, dropship, or dot-com), current ERP or WMS setup, and Kohl's testing schedule. SBSA manages the entire process — trading partner setup, connectivity, mapping, testing with Kohl's, and go-live support — so your team's involvement is minimal. We handle all communication with Kohl's EDI team directly.
Tell us your fulfillment path — warehouse, dropship, or dot-com — and we'll build a complete integration plan for your business.
