Beauty & Personal Care
One of HSN's highest-velocity categories. Beauty products frequently air during live broadcast events, generating burst PO activity that requires same-day EDI acknowledgment and rapid ASN generation.
HSN (Home Shopping Network) is one of America's largest televised and digital retail platforms — reaching millions of consumers daily. SBSA Technology delivers full EDI compliance for HSN suppliers across both fulfillment models: vendor-stocked warehouse and direct ship to customer.
Select your fulfillment type to see EDI requirements
HSN issues 850 POs for warehouse replenishment. PO contains item, quantity, price, and ship-to DC address.
You must acknowledge the PO within 24 hours of receipt. Include any quantity or availability changes at line level.
HSN expects complete order fulfillment. Ship dates must be confirmed per SKU in the 855 acknowledgment.
The ASN must be transmitted as goods leave your facility. GS1-128 carton labels must match ASN data exactly.
Send one 810 invoice per PO. Invoice amounts must match PO pricing. Credit memos handled separately.
Drop-ship 850s contain the consumer's delivery details instead of a HSN warehouse address. Ship directly to the customer.
All drop-ship orders must include an HSN-branded packing slip. No supplier branding may be visible to the consumer.
Carrier tracking or PRO number must be included in the 856 ASN for every drop-ship order. HSN uses this for customer service.
Do not consolidate drop-ship ASNs. Each shipment to each consumer address requires its own distinct 856 transmission.
Consumer-level order volume requires automation — SBSA routes HSN drop-ship POs directly into your fulfillment and accounting system.
HSN issues return authorizations for customer-returned merchandise. SBSA captures and routes these into your ERP automatically.
Credit/debit adjustments are exchanged using the EDI 812 transaction set. SBSA maps these to your accounting system in real time.
HSN uses EDI 864 text/message sets for compliance notifications and dispute communication. SBSA monitors and alerts you to any open items.
Chargebacks require prompt response. SBSA maintains transmission timestamps and ASN records to support your dispute cases.
HSN works with a diverse range of supplier categories, each with distinct order patterns and fulfillment needs. SBSA's EDI platform is configured to match your specific product and operational profile.
One of HSN's highest-velocity categories. Beauty products frequently air during live broadcast events, generating burst PO activity that requires same-day EDI acknowledgment and rapid ASN generation.
Cookware, bedding, appliances, and home décor. HSN's home category often uses vendor-stocked warehouse fulfillment with multi-unit carton shipments. GS1-128 label compliance and master carton quantity accuracy are essential.
HSN is one of the largest jewelry retailers in the US. Fine and fashion jewelry suppliers face strict UPC compliance requirements, individual item serialization in some categories, and precise invoice-to-PO matching due to variable pricing.
Apparel suppliers must handle size/color matrix ordering, size-level EDI quantities, and high return rates. SBSA maps attribute-level order data from HSN's 850 into your ERP's SKU and variant structure automatically.
Consumer electronics at HSN require strict serial number tracking, warranty registration workflows, and compliance with HSN's technology vendor requirements. Drop-ship is common for large-item electronics.
Supplements, fitness equipment, and wellness products. Health category suppliers face additional compliance requirements around lot tracking, expiration date management, and FDA labeling rules within the EDI and fulfillment workflow.
HSN supports three standard EDI transmission methods. SBSA Technology configures, monitors, and maintains your connectivity on an ongoing basis — so you never need to manage EDI infrastructure yourself.
Applicability Statement 2
AS2 is HSN's preferred direct-connect EDI protocol. It provides encrypted, point-to-point transmission over HTTPS with real-time MDN (Message Disposition Notification) receipts — giving you instant confirmation that each document was received and accepted.
Secure File Transfer Protocol
SFTP is a file-based EDI connection where transaction sets are deposited to and retrieved from a secure server. Reliable and widely supported, SFTP is a good fit for suppliers who prefer batch-oriented processing or already use file-based integration with their ERP.
Value-Added Network
A VAN (Value-Added Network) acts as a third-party EDI mailbox and routing service between you and HSN. VANs are useful when you already have a VAN relationship for other trading partners, allowing you to route HSN EDI through your existing network infrastructure.
SBSA Technology supports core and supplemental HSN EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
Sent by HSN to initiate a buy. Contains item numbers, quantities, pricing, ship-to address (DC or consumer), and requested ship date.
InboundYour acceptance or modification of the HSN PO. Must be sent within 24 hours of PO receipt. Line-level ship dates required.
Outbound 24-hour SLA — never miss this windowNotifies HSN of shipment details before goods arrive. Must be sent as the shipment leaves your facility. Late or missing ASNs may result in chargebacks or refused delivery.
Outbound Must precede physical arrival of goodsYour electronic invoice to HSN. One 810 per PO. Invoice amounts and item quantities must exactly match the 850 PO or 855 acknowledgment.
OutboundConfirms receipt and technical validity of every inbound EDI document. SBSA handles 997 generation and monitoring automatically on your behalf.
OutboundUsed to communicate available inventory levels to HSN. Required for some drop-ship programs and category-specific vendor agreements where real-time inventory visibility is mandated.
OutboundHSN uses EDI 864 for compliance notifications, chargeback notices, and dispute communication. SBSA monitors and routes 864s to your team with alerts.
InboundUsed for credit memos, allowances, and financial adjustments. SBSA maps 812 transactions directly to your accounting system for reconciliation.
InboundSBSA Technology provides pre-built ERP integrations that simplify EDI implementation, automate document exchange, and reduce onboarding time.
Bidirectional integration: 850 POs create sales orders in NetSuite automatically; ship confirmations and invoices flow back to HSN as EDI 856 and 810.
Full SAP integration via IDocs or direct API. Maps HSN's EDI segments to SAP order management, warehouse management, and FI invoice processing.
Native D365 integration for purchase order receipt, warehouse pick and ship confirmation, and automated invoice creation from confirmed shipments.
Integration with Oracle Fusion Order Management and Inventory. SBSA maps HSN 850s to Oracle sales orders and returns 856/810 from Oracle confirmations.
SBSA Technology is an Intuit Silver Partner for QuickBooks Online. We provide a native, certified EDI integration that routes HSN purchase orders, invoices, and ASN data directly into your QBO company file — keeping your books accurate without manual entry.
As an Intuit Silver Partner for QuickBooks Enterprise, SBSA delivers a robust EDI integration for suppliers running QB Enterprise for advanced inventory, manufacturing, or multi-location operations. HSN EDI transactions flow into Enterprise without disrupting your existing workflows.
For brands using Shopify as their OMS or third-party WMS platforms (ShipBob, 3PL Central, Logiwa, etc.), SBSA provides API-based integrations that route HSN orders into your fulfillment workflow.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
Manual EDI processing at HSN's order velocity is unsustainable. SBSA's platform automates every repetitive step in the HSN supplier workflow — from PO receipt to invoice posting — so your team focuses on products, not paperwork.
Automatic EDI 997 functional acknowledgment for every inbound HSN document — sent within seconds of receipt
EDI 855 PO acknowledgment pre-populated from 850 data and queued for your review or auto-sent based on your rules
ASN (856) generated automatically from your WMS or ERP shipment confirmation — transmitted as goods leave your facility
GS1-128 carton labels generated from ASN data and printed at pack time, fully synchronized with the EDI transmission
HSN-branded packing slips auto-generated for both warehouse and drop-ship fulfillment without manual intervention
EDI 810 invoices generated from shipped order data and transmitted to HSN on the same day as fulfillment
Inventory levels (EDI 846) updated and transmitted to HSN on a scheduled cadence if your program requires it
Credit memos and chargebacks (EDI 812, 864) flagged, routed to your team, and posted to your accounting system
Common questions from suppliers beginning their HSN EDI compliance journey.
HSN requires four core EDI transaction sets: the EDI 850 (Purchase Order, sent by HSN to you), EDI 855 (Purchase Order Acknowledgment, sent by you within 24 hours), EDI 856 (Advance Ship Notice, sent before shipment departs), and EDI 810 (Invoice, sent after shipment). The EDI 997 Functional Acknowledgment is also required for every inbound document. Additional transaction sets such as the EDI 846 (Inventory Inquiry) and EDI 812 (Credit/Debit Adjustment) may be required depending on your program type and product category.
HSN requires the EDI 855 Purchase Order Acknowledgment to be transmitted within 24 hours of receiving the EDI 850 PO. Missing this window is a compliance violation that will negatively affect your vendor scorecard. SBSA can configure your system to auto-acknowledge POs within this window using rules you define — for example, auto-accepting all POs for in-stock items while flagging out-of-stock situations for manual review before acknowledgment.
HSN expects the EDI 856 ASN to arrive before or simultaneously with the physical shipment. Shipments received at an HSN distribution center without a prior ASN may be refused or subject to chargeback fees. This is one of the most costly compliance failures in the HSN supplier relationship. SBSA automates ASN transmission at the precise moment your fulfillment system confirms shipment departure — ensuring the ASN always precedes the freight.
Yes. SBSA Technology is an Intuit Silver Partner for both QuickBooks Online and QuickBooks Enterprise. We provide a certified, native EDI integration that routes HSN purchase orders, invoices, and financial adjustments directly into your QuickBooks company file. This eliminates manual data entry, reduces invoice errors, and ensures your accounts receivable reflects HSN transactions in real time. Both cloud (QBO) and desktop/hosted (Enterprise) versions are fully supported.
Yes. HSN and QVC are both owned by Qurate Retail Group but operate as completely separate EDI trading partners with distinct compliance requirements, ISA/GS identifiers, and EDI specification guidelines. SBSA supports both simultaneously within the same integration platform — sharing your ERP mapping layer to minimize setup effort — while maintaining completely separate compliance monitoring, ASN tracking, and scorecard management for each.
HSN requires GS1-128 (formerly UCC-128) barcoded shipping labels on all cartons shipped to HSN distribution centers. The label must contain specific data fields including the SSCC-18 serial shipping container code, PO number, item UPC, quantity, and ship-to location — and the label data must exactly match the corresponding EDI 856 ASN. Any discrepancy between the physical label and the EDI transmission can result in receiving exceptions. SBSA generates compliant GS1-128 labels automatically from your ASN data at the time of pack, ensuring perfect alignment between label and EDI.
Tell us your fulfillment model — vendor-stocked or drop ship — and we'll build a complete HSN EDI integration plan for you.