General Merchandise Suppliers
Hardlines, housewares, sporting goods, toys, and seasonal items that ship to BJ's DCs and clubs in bulk carton quantities. High-volume, high-compliance requirements.
BJ's Wholesale Club operates 240+ clubs across the eastern United States and a growing eCommerce channel, serving millions of members. SBSA Technology delivers full EDI compliance for all BJ's fulfillment paths: Distribution Center, club-direct, and drop ship to member.
Select your ship-to destination to see requirements
BJ's PO specifies ship-to DC address, items, quantities, carton requirements, and routing instructions. Confirm item setup is complete before orders begin.
Confirm your ability to fulfill at line-item level — quantity, price, and expected ship date. Discrepancies must be flagged here, not at shipment.
Carrier selection, appointment scheduling, and floor-ready requirements must be met before shipment. Non-compliance triggers chargebacks.
ASN must be transmitted before physical arrival at BJ's DC. GS1-128 carton labels must match ASN contents exactly.
Submit one invoice per purchase order. Invoice must match the ASN shipped quantities.
Ship-to address routes directly to a club store. Club delivery windows and unloading requirements differ from DC shipments.
Product must arrive pre-ticketed and floor-ready per BJ's merchandising standards — club staff will not re-ticket or reconfigure on receipt.
All ASN, acknowledgment, and invoicing rules apply identically to club-direct shipments.
BJ's club locations require a pre-booked delivery appointment. Unscheduled deliveries are refused.
Each shipping carton must carry a GS1-128 label with SSCC-18 matching the ASN transmission.
The EDI 850 will include the BJ's member's shipping address. BJ's branded packing documentation is mandatory — your supplier branding must not appear.
Drop ship eligibility is set during item setup with BJ's. Not all items in your assortment may be cleared for direct-to-member fulfillment.
BJ's sets member delivery expectations at checkout. Late shipments damage the member experience and affect your supplier scorecard.
ASN must include the parcel carrier tracking number and be sent the day of shipment. BJ's uses this to update member delivery status.
One invoice per drop ship order. Invoice must reflect actual shipped quantity and carrier tracking.
BJ's works with a wide range of supplier categories across general merchandise, grocery, health & beauty, electronics, and seasonal goods. SBSA handles EDI compliance for every type.
Hardlines, housewares, sporting goods, toys, and seasonal items that ship to BJ's DCs and clubs in bulk carton quantities. High-volume, high-compliance requirements.
Food, beverage, health & beauty, and household consumables. BJ's club-pack sizes and pallet configurations require precise item setup and carton-level EDI compliance.
Consumer electronics, computing, gaming, and accessories. High-value items require tight ASN-to-carton matching and serial-level tracking for BJ's receiving process.
Lawn & garden, patio, holiday, and seasonal merchandise. BJ's seasonal buys involve large POs with tight ship windows — compliance protects your full sell-through opportunity.
Clothing, footwear, and accessories sold through BJ's clubs. Ticketing, size/color matrix management, and pre-pack configuration are critical compliance areas.
Vendors fulfilling BJ's.com orders directly to members. Rapid ASN turnaround, BJ's-branded packing slips, and parcel tracking transmission are non-negotiable.
BJ's supports AS2, SFTP, and VAN for EDI transmission. SBSA Technology handles complete setup, testing, and ongoing compliance monitoring for all three protocols.
Direct Protocol
Encrypted, point-to-point EDI transmission via AS2. Best for higher-volume BJ's suppliers who need fast, reliable direct connectivity with full delivery receipts and the lowest per-transaction cost at scale.
Secure File Transfer
Secure FTP-based document exchange — a practical option for suppliers with existing SFTP infrastructure or those transitioning to fully automated EDI. SBSA manages configuration and file routing end-to-end.
Managed Network
Value-Added Network transmission for suppliers who prefer a fully managed, intermediary-based connection. SBSA acts as your complete EDI department — routing, translating, and monitoring all BJ's documents through the VAN.
SBSA Technology supports core and supplemental BJ's Wholesale Club EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
BJ's PO initiates the fulfillment cycle. Specifies ship-to location (DC, club, or member), items, quantities, requested ship dates, routing, and carton requirements. Item setup must be complete before POs are issued.
InboundConfirms ability to fulfill at line-item level. Used to report quantity changes, revised ship dates, or pricing discrepancies. Must be sent promptly — delays affect your supplier scorecard.
Outbound Required at line-item levelTransmitted as shipment leaves your facility. Must precede physical arrival at BJ's DC or club. For drop ship, must include carrier tracking number. GS1-128 carton labels must match ASN contents exactly.
Outbound Must transmit before physical arrival — refusal riskOne invoice per purchase order. Invoice quantities must match the ASN. BJ's reconciles electronically — mismatches trigger payment disputes and deductions.
Outbound Must match ASN shipped quantitiesConfirms syntactic validity of every transmitted document. SBSA monitors all 997 responses in real time and surfaces rejections before they escalate to chargebacks.
OutboundBJ's payment order and remittance advice — automatically reconciled against open invoices when transmitted, reducing manual accounts receivable work.
InboundBuyer-initiated PO modifications. Quantity, delivery date, or routing changes are applied at line-item level and reflected in your system automatically.
InboundSales and inventory activity data shared with BJ's for demand planning and replenishment analysis — supports vendor-managed or jointly managed inventory programs.
OutboundSBSA Technology provides pre-built ERP integrations that simplify EDI implementation, automate document exchange, and reduce onboarding time.
Sales Order and Invoice sync. BJ's EDI transactions flow into NetSuite in real time.
Full Sales Order, Delivery, and Billing integration. BJ's 850 maps directly to SAP SD.
D365 Finance & Operations and Business Central — PO-to-invoice fully automated.
Integration with Oracle Fusion Order Management and Inventory. SBSA maps BJ's Wholesale Club 850s to Oracle sales orders and returns 856/810 from Oracle confirmations.
BJ's POs create sales orders automatically. ASN and invoice data sync back to QuickBooks Online without manual entry. SBSA is an Intuit Silver Partner.
Full integration for QuickBooks Enterprise — advanced inventory, pick/pack/ship, and EDI 810 invoicing fully automated. SBSA is an Intuit Silver Partner.
For brands using Shopify as their OMS or third-party WMS platforms (ShipBob, 3PL Central, Logiwa, etc.), SBSA provides API-based integrations that route BJ's Wholesale Club orders into your fulfillment workflow.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
BJ's Wholesale Club enforces an OTIF (On-Time In-Full) supplier scorecard and chargeback program. SBSA Technology automates every compliance step so your BJ's relationship stays profitable and penalty-free.
855 PO Acknowledgment fired automatically on PO receipt — line-item level, with discrepancy detection
856 ASN generated and transmitted the moment shipment departs your facility — never after arrival
GS1-128 / UCC-128 carton labels auto-generated and validated against ASN contents before dispatch
SSCC-18 serial shipping container codes assigned and encoded on all labels
Drop ship: BJ's-branded packing slip auto-generated from ASN data — your branding suppressed automatically
Drop ship: carrier tracking number auto-embedded in 856 ASN the moment shipment is picked up
810 invoice auto-generated per PO, matched to shipped ASN quantities — duplicate invoice prevention built in
PO Change Request (860) auto-applied to open orders at line-item level — no manual update required
Delivery appointment reminders triggered ahead of BJ's club delivery windows
Real-time 997 monitoring — EDI rejections surfaced and resolved before they become chargebacks
Common questions from suppliers beginning their BJ's Wholesale Club EDI compliance journey.
BJ's suppliers ship through three channels, each specified in the EDI 850: (1) a BJ's Distribution Center — the primary wholesale model where product is consolidated before routing to clubs; (2) direct to a BJ's club location — where floor-ready merchandise and delivery appointments are required; or (3) drop ship to a BJ's member — where BJ's-branded packing documentation is mandatory and your supplier branding must not appear on the shipment. SBSA handles all three paths with destination-aware automation.
Yes — this is one of the most important pre-EDI steps. BJ's requires all items to be fully set up in their supplier portal before any EDI 850 POs are issued. Item attributes including UPC, inner and master carton dimensions, weights, and pack configurations must be confirmed and accepted by the BJ's merchandising team. SBSA validates that your item data aligns with your ERP configuration during onboarding, preventing data mismatch issues once orders begin.
BJ's enforces strict ASN compliance. A shipment received at a BJ's DC or club without a prior ASN, or with an ASN that contains errors, can be refused outright or trigger chargeback deductions against your invoices. A refused shipment means goods are returned at your cost — one of the most expensive outcomes in supplier compliance. SBSA transmits the 856 ASN automatically the moment your shipment departs your facility, preventing this scenario entirely.
Yes. BJ's requires GS1-128 (formerly UCC-128) compliant carton labels on all inbound shipments. Each label must include the SSCC-18 serial shipping container code and must match the contents of your 856 ASN transmission exactly. Any discrepancy between the physical label and the EDI ASN can trigger receiving discrepancies, shortages, or chargeback deductions. SBSA auto-generates all carton labels from your shipment data and validates them against ASN contents before your warehouse dispatches the order.
For BJ's.com drop ship orders, BJ's issues an EDI 850 with the member's delivery address embedded in the PO. You ship directly to the member, but the packing slip must be BJ's-branded — your company name and branding must not appear anywhere on the shipment. The EDI 856 ASN must include the parcel carrier tracking number and be transmitted the same day as shipment. SBSA auto-generates the BJ's-branded packing documentation and embeds the tracking number in the ASN automatically.
Yes. As an Intuit Silver Partner, SBSA Technology provides dedicated EDI integration for both QuickBooks Online and QuickBooks Enterprise. BJ's Purchase Orders create sales orders in QuickBooks automatically, and ASN and invoice data sync back without any manual entry. This is particularly valuable for mid-size suppliers who run BJ's operations on QuickBooks and need full EDI automation without switching to a larger ERP platform.
Tell us your fulfillment path — DC, club, or drop ship — and we'll build a complete integration plan for you.