Bass Pro Shops is America's largest outdoor retailer — 200+ stores, BassProShops.com, and Cabela's under one roof. SBSA Technology handles full EDI compliance for all supplier types: store replenishment, distribution center, and e-commerce drop ship.
Select your order type to see EDI requirements
Ship-to address designates a Bass Pro retail store location. Multiple store POs may arrive together on a single trading day.
Must confirm acceptance, quantity, and estimated ship date within 48 hours of PO receipt to avoid compliance chargebacks.
Each carton requires a compliant GS1-128 (UCC-128) label with data matching the ASN exactly. Pre-ticketing may also be required.
The ASN must be transmitted before the truck arrives. Shipments received without a matching ASN are subject to chargebacks.
Submit one 810 invoice per purchase order. Invoice quantities must match the ASN shipped quantities exactly.
Bass Pro DC shipments are consolidated before distribution to stores. Correct PO routing is confirmed during SBSA's mapping setup.
Each line item must be confirmed or updated with revised availability or ship date. Do not acknowledge at order level only.
Bass Pro prefers complete shipments. Partial shipments require line-level ASN updates and may affect fill-rate scorecard metrics.
One ASN per trailer for LTL shipments. ASN must include BOL number and carrier SCAC code for freight shipments.
Invoice only what was shipped and confirmed in the ASN. Overpayment corrections are handled via 812 credit adjustments.
Drop ship POs from BassProShops.com include the customer's name, address, and order details — not a Bass Pro location.
Drop ship vendors must send daily inventory availability reports so Bass Pro can maintain accurate website stock levels.
All consumer shipments must include Bass Pro's branded packing slip. Your supplier identity must not appear on the package.
UPS/FedEx tracking number or carrier PRO number is required in the ASN for all consumer drop ship orders.
E-commerce order volumes require end-to-end automation. SBSA bridges Bass Pro drop ship POs directly to your warehouse or ERP.
Bass Pro Shops is a specialty outdoor retailer serving hunters, anglers, campers, and outdoor enthusiasts across North America. With 200+ retail locations, an active e-commerce operation, and the Cabela's brand under its umbrella, Bass Pro is a substantial and technically exacting trading partner for suppliers in the outdoor, hunting, fishing, camping, and marine categories.
Bass Pro Shops stocks outdoor and sporting goods across hunting, fishing, camping, boating, archery, and outdoor apparel. Its customer base is enthusiast-driven, making product quality, in-stock accuracy, and on-time delivery critical to vendor performance.
Bass Pro operates more than 200 retail locations across the US and Canada, plus the Cabela's brand acquired in 2017. Both retail brands are part of the same parent company and share common EDI standards, though they operate as separate trading partners with distinct qualifier IDs.
BassProShops.com operates an active drop ship program for suppliers who can fulfill direct-to-consumer orders. This channel requires daily EDI 846 inventory feeds and consumer-grade fulfillment SLAs — SBSA handles the full automation stack for e-commerce suppliers.
Bass Pro Shops supports three EDI transmission protocols. SBSA handles setup, credential management, and certification testing for all three — you choose based on your existing infrastructure and volume.
Direct Secure Connection
AS2 is the preferred protocol for high-volume Bass Pro suppliers. It provides encrypted, real-time, point-to-point EDI delivery with MDN receipt confirmation — eliminating VAN per-document fees.
Secure File Transfer
SFTP is a straightforward file-based option supported by Bass Pro's EDI team. Files are picked up and delivered on a scheduled polling interval. Suitable for lower-volume suppliers.
Value-Added Network
VAN connectivity routes EDI through a third-party network mailbox. Suitable when you already have a VAN relationship with providers such as TrueCommerce, SPS Commerce, or DiCentral.
SBSA Technology supports core and supplemental Bass Pro Shops EDI integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
Inbound order from Bass Pro Shops with item, quantity, pricing, and ship-to destination. Triggers your fulfillment workflow automatically.
InboundMust be returned within 48 hours confirming acceptance, quantity, and ship date at line level. Missing the window triggers compliance chargebacks.
Outbound 48-hour deadlineMust be sent before the shipment physically arrives. Shipments received without a valid ASN are subject to chargebacks or refusal.
Outbound Must precede deliveryOne invoice per purchase order. Invoice quantities must match shipped quantities confirmed in the ASN. Discrepancies trigger payment holds.
OutboundAutomated receipt confirmation for every inbound EDI document. SBSA sends and tracks 997s automatically — Bass Pro expects acknowledgment within minutes of document receipt.
OutboundDaily inventory availability feed required for all drop ship and e-commerce vendors. Keeps BassProShops.com stock levels accurate and prevents overselling.
Outbound Drop ship vendors onlyUsed for post-invoice corrections including quantity discrepancies, pricing adjustments, and return credits. Eliminates manual billing reconciliation.
OutboundBass Pro may send 824s to communicate processing exceptions or application-level errors on your outbound EDI documents. SBSA monitors and resolves these automatically.
InboundSBSA Technology integrates Bass Pro EDI directly with your ERP, WMS, or accounting system. Purchase orders land in your system automatically, and all outbound documents — acknowledgments, ASNs, and invoices — generate without manual data entry.
Direct EDI integration with QuickBooks Online. Bass Pro 850 POs create sales orders automatically, and 810 invoices sync with your QBO ledger — eliminating double-entry across your accounting workflow.
Deep integration with QuickBooks Enterprise (Desktop and Hosted). Leverages Advanced Inventory for multi-location warehouse visibility and supports high-volume Bass Pro order throughput without manual intervention.
Full SAP integration via IDocs or direct API. Maps Bass Pro's EDI segments to SAP order management, warehouse management, and FI invoice processing.
Bidirectional integration: 850 POs create sales orders in NetSuite automatically; ship confirmations and invoices flow back to Bass Pro as EDI 856 and 810.
Integration with Dynamics 365 Business Central, Dynamics GP, and Dynamics AX. Bass Pro POs route to your Dynamics sales order module with full line-level mapping and automated invoice generation.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
Every EDI touchpoint in the Bass Pro supplier relationship is automated end-to-end. SBSA eliminates the risk of missed acknowledgment deadlines, late ASNs, and chargeback-triggering errors by handling every outbound document automatically from your operational data.
Inbound 850 PO parsed and routed to your ERP or order management system in real time
EDI 855 acknowledgment auto-generated within minutes of PO receipt — never miss the 48-hour deadline
EDI 856 ASN triggered automatically at shipment confirmation, including GS1-128 carton label data
EDI 810 invoice generated from shipped quantities, synced to your accounting system
Daily EDI 846 inventory feeds for drop ship vendors pulled from your ERP or WMS automatically
997 Functional Acknowledgments sent and monitored for all inbound documents
Chargeback monitoring with real-time alerts when compliance thresholds are approached
Cabela's EDI handled in parallel from the same integration layer
Common questions from outdoor and sporting goods suppliers beginning their Bass Pro EDI compliance journey.
The mandatory transaction sets for Bass Pro Shops suppliers are: EDI 850 (Purchase Order, inbound), EDI 855 (PO Acknowledgment, outbound within 48 hours), EDI 856 (Advance Ship Notice, outbound before delivery), EDI 810 (Invoice, outbound), and EDI 997 (Functional Acknowledgment). Drop ship and e-commerce vendors additionally require EDI 846 (Inventory Inquiry/Advice) on a daily basis. The optional 812 Credit/Debit Adjustment and 824 Application Advice documents are also supported by SBSA's integration.
Bass Pro Shops requires the EDI 855 Purchase Order Acknowledgment to be returned within 24–48 hours of PO receipt. The acknowledgment must be at the line-item level — confirming or updating each SKU's quantity and estimated ship date individually. Failure to acknowledge within the window can trigger compliance chargebacks that affect your vendor scorecard. SBSA automates 855 generation immediately on PO receipt, ensuring the deadline is never missed regardless of when the PO arrives — including overnight, weekends, and holidays.
Bass Pro Shops requires the EDI 856 ASN to be transmitted before the physical shipment arrives at their distribution center or store. An ASN received after the freight arrives — or one that contains data mismatched to the GS1-128 carton labels — is subject to compliance chargebacks. In some cases, the shipment may be refused. SBSA transmits the 856 automatically at the moment of dock confirmation or carrier pickup scan, preventing late ASN chargebacks entirely.
Yes — all Bass Pro drop ship and BassProShops.com marketplace vendors are required to submit EDI 846 Inventory Inquiry/Advice documents. The 846 is typically scheduled daily and must reflect your accurate available-to-sell inventory for each item in the program. This allows Bass Pro to keep product availability accurate on their website and avoid overselling to consumers. Missing or inaccurate 846 feeds are a leading cause of compliance issues for drop ship vendors. SBSA automates the 846 feed directly from your ERP, WMS, or 3PL system on your configured schedule.
Bass Pro Shops acquired Cabela's in 2017, and both operate under the same parent company with aligned EDI standards. However, they remain separate EDI trading partners with distinct ISA qualifier IDs and separate vendor numbers — you cannot use a single EDI setup to serve both without configuring each relationship individually. SBSA supports both Bass Pro and Cabela's simultaneously from one integration, sharing the same ERP mapping layer to minimize setup effort and ongoing maintenance. This is one of the most common requests from outdoor goods suppliers and is something we handle routinely during onboarding.
Bass Pro Shops supports AS2 (the preferred protocol for direct supplier connections), SFTP, and VAN (Value-Added Network) for EDI document transmission. AS2 is recommended for higher-volume suppliers as it provides real-time delivery with MDN receipts and eliminates per-document VAN fees. SFTP suits lower-volume setups with simpler technical requirements. VAN connectivity is appropriate when you already maintain a VAN relationship with a provider like TrueCommerce, SPS Commerce, or DiCentral. SBSA handles setup, certification, and ongoing management for all three protocols.
Tell us your supplier type — store replenishment, DC, or drop ship — and we'll build a complete integration plan tailored to your ERP and volume.
