Distribution Center Supplier
Product ships to a regional Albertsons DC and is redistributed to stores. The most common supplier model for dry grocery, frozen, and shelf-stable CPG brands.
Albertsons Companies operates over 2,200 stores across 34 states under banners including Albertsons, Safeway, Vons, Pavilions, Jewel-Osco, Shaw's, Acme, Tom Thumb, and Randalls. SBSA Technology handles full EDI compliance for both fulfillment paths: Distribution Center and Direct Store Delivery.
Select your delivery model to see requirements
PO specifies the Albertsons DC and delivery window. All orders are shipment-complete unless negotiated otherwise.
Must acknowledge within 24 hours of PO transmission. Missed window triggers a compliance chargeback on your vendor scorecard.
All DC shipments require GS1-128 (UCC-128) labels. Label data must match ASN data exactly — any discrepancy triggers a chargeback.
Albertsons DC must receive the ASN before the physical shipment arrives. Shipments without a prior ASN are subject to chargeback or refusal.
Submit one 810 invoice per purchase order within the agreed invoice window. Invoice quantities must match the ASN quantities.
For DSD, the ship-to is a specific Albertsons or Safeway store. Each store location is a separate EDI trading partner destination.
Many DSD programs require a scheduled delivery appointment via EDI or portal. Unscheduled deliveries may be refused.
DSD ASNs must include UPC-level line detail. Store receiving staff scan against ASN data — discrepancies trigger immediate exceptions.
Invoicing may be directed to store level or consolidated at HQ depending on your DSD agreement. SBSA configures your invoice routing accordingly.
Albertsons returns an EDI 824 when it rejects or flags a transaction. SBSA monitors all 824s and alerts you immediately for fast resolution.
Fresh and perishable POs often have 4–8 hour acknowledgment windows. SBSA monitors your EDI mailbox continuously.
For random-weight items (meat, seafood, produce), the 855 must confirm catch weights before shipment. These drive the final 810 invoice amount.
The 856 ASN must include sell-by, use-by, or best-by dates and lot codes for all perishable SKUs. Missing dates trigger automatic chargeback.
Labels must include handling instructions. SBSA generates compliant labels in sync with each ASN transmission.
Albertsons issues EDI 820 payment remittance that includes deductions. SBSA maps each 820 back to your open invoices for automated reconciliation.
Albertsons works with suppliers across four primary categories. Your EDI setup, transaction set requirements, and labeling rules depend on how and where you fulfill orders.
Product ships to a regional Albertsons DC and is redistributed to stores. The most common supplier model for dry grocery, frozen, and shelf-stable CPG brands.
Product is delivered directly to individual store locations, bypassing the DC. Common for beverages, bread, snacks, and other high-velocity categories.
Large-volume national brand suppliers with promotional pricing, allowances, and catalog requirements. Additional EDI transaction sets may apply including 832 and 879.
Albertsons Companies supports AS2 and SFTP for direct EDI connectivity, as well as VAN transmission. SBSA Technology handles complete setup, testing, certification, and ongoing compliance monitoring for all three protocols across every banner.
Applicability Statement 2
AS2 is the preferred protocol for high-volume Albertsons suppliers. It provides encrypted, point-to-point EDI transmission over HTTPS with delivery receipts (MDNs) that confirm every message arrived intact.
Secure File Transfer Protocol
SFTP is a file-based EDI transmission method. Files are placed in a secure directory and picked up by Albertsons on a polling schedule. Lower cost but with slightly higher latency than AS2.
Value-Added Network
VAN (Value-Added Network) acts as an EDI post office — your transactions are deposited in a mailbox and Albertsons retrieves them. Ideal for suppliers already connected to a VAN for other retail trading partners.
SBSA Technology supports core and supplemental Albertsons EDI Integration EDI documents. Critical transactions are highlighted because they carry the highest compliance risk when transmitted incorrectly or late.
Sent by Albertsons; triggers your fulfillment workflow. DC, DSD, and fresh variants exist.
InboundMust be returned within 24 hours (same-day for fresh). Confirms quantities, prices, and ship dates.
OutboundMust be transmitted before shipment arrives. Includes carton detail, UPCs, weights, and (for fresh) date codes.
OutboundOne invoice per PO. Invoice quantities must match ASN quantities. Submitted within agreed invoice window.
OutboundIssued by Albertsons with payment. Includes deduction detail. SBSA maps each 820 to open invoices for reconciliation.
Inbound753 requests routing instructions; 754 provides carrier and routing details. Used when Albertsons manages the freight.
OutboundReturned by Albertsons when a transaction is rejected. SBSA monitors all 824s in real time.
InboundItem setup and pricing catalog submitted to Albertsons. Required for new item introductions and annual catalog updates.
OutboundUsed to communicate promotional pricing and deal structures to Albertsons prior to the promotional period.
OutboundSBSA Technology provides bi-directional integration between Albertsons EDI and your business systems — so purchase orders flow directly into your ERP as sales orders, and invoices flow back out automatically. No copy-paste, no double-entry.
REST-based EDI connector with native order and fulfillment sync
Full SAP integration via IDocs or direct API. Maps Albertson's EDI segments to SAP order management, warehouse management, and FI invoice processing.
Native D365 integration for purchase order receipt, warehouse pick and ship confirmation, and automated invoice creation from confirmed shipments.
Integration with Oracle Fusion Order Management and Inventory. SBSA maps Albertson 850s to Oracle sales orders and returns 856/810 from Oracle confirmations.
SBSA's QuickBooks Online integration maps every Albertsons EDI 850 PO directly into a QBO sales order, then generates and transmits the 810 invoice from your QBO invoice — fully automated, no manual data entry.
For higher-volume suppliers on QuickBooks Desktop Enterprise, SBSA provides a direct integration layer that handles PO intake, sales order creation, fulfillment tracking, ASN generation, and invoice submission — all from within your existing QB Enterprise environment.
For brands using Shopify as their OMS or third-party WMS platforms (ShipBob, 3PL Central, Logiwa, etc.), SBSA provides API-based integrations that route Albertson orders into your fulfillment workflow.
If your ERP or WMS isn't listed, SBSA builds a custom integration. We've connected EDI to hundreds of systems — flat-file imports, AS/400 mainframes, proprietary ERPs, and everything in between.
Albertsons' chargeback program is automated and unforgiving — deductions are applied before you even receive a remittance notice. SBSA Technology automates every critical compliance step so your Albertsons relationship stays profitable and penalty-free.
Automatic PO Acknowledgment (855)
ASN Generation from Shipment Data
GS1-128 Label Generation
Invoice Transmission (810)
824 Application Advice Monitoring
820 Deduction Reconciliation
Common questions from grocery and CPG suppliers beginning their Albertsons EDI compliance journey.
Albertsons suppliers fulfill orders via (1) a Distribution Center, where product is received at a regional DC and redistributed to stores — the standard model for dry grocery, frozen, and CPG suppliers; or (2) Direct Store Delivery (DSD), where the supplier ships directly to individual store locations — common for beverages, bread, snacks, and high-velocity fresh items. Each path has different EDI 850 specifications, ASN rules, and invoicing requirements. SBSA configures your integration for whichever path — or both — your vendor agreement specifies.
Albertsons requires the EDI 856 ASN to be received before the physical shipment arrives at the DC. A shipment received without a pre-arrival ASN is subject to a compliance chargeback. In some cases, depending on the DC and the severity of the non-compliance, the shipment may be refused entirely. SBSA transmits your 856 ASN automatically the moment your shipment departs your facility — ensuring the DC always has the ASN before the truck arrives.
Yes. All DC shipments require GS1-128 (UCC-128) compliant carton labels on every case. The label data — including SSCC barcode, PO number, item UPC, quantity, and ship-from/ship-to — must match the corresponding 856 ASN data exactly. Any discrepancy between a physical label and the ASN is a compliance violation and will trigger a chargeback. SBSA generates GS1-128 labels in sync with each ASN transmission, ensuring they always match.
The EDI 824 Application Advice is a transaction Albertsons sends back to you when it rejects or flags one of your EDI submissions — an invalid 856, a mismatched invoice, or a structural error in any transaction. If you don't monitor your 824s promptly, you may not know a PO has been rejected until the chargeback arrives on your remittance. SBSA monitors every inbound 824 in real time, categorizes the rejection reason, and notifies you immediately so the issue can be corrected and resubmitted before it becomes a financial penalty.
Fresh and perishable suppliers face stricter EDI compliance than dry grocery suppliers. The 856 ASN must include sell-by, use-by, or best-by dates and lot codes for all perishable SKUs — missing date codes trigger an automatic chargeback. PO acknowledgment windows are often same-day rather than 24-hour. For catch-weight items (random-weight meat, seafood, or produce), the 855 acknowledgment must confirm actual catch weights, which then drive the final 810 invoice amount. SBSA is configured to handle all these fresh-specific requirements out of the box.
Yes — and this is one of SBSA's most commonly requested integrations. We are an Intuit Silver Partner for both QuickBooks Online and QuickBooks Enterprise. Our integration maps Albertsons 850 purchase orders directly into QBO or QB Enterprise as sales orders, auto-generates the ASN from your shipment records, and creates and transmits the 810 invoice from your QB invoice — all without manual data entry. The 820 payment remittance is also mapped back to your open QB invoices for automated reconciliation of deductions.
Yes. All 24 Albertsons Companies banners operate under a single unified EDI compliance framework. One SBSA integration covers Albertsons, Safeway, Vons, Pavilions, Jewel-Osco, Shaw's, Acme, Tom Thumb, Randalls, United Supermarkets, Star Market, Carrs, and the rest. If your vendor agreement adds new banners over time, your EDI setup does not need to be rebuilt — SBSA simply adds the new banner's routing within your existing integration.
Tell us your fulfillment path — DC, DSD, or fresh — and we'll build a complete Albertsons integration plan for you. QuickBooks included.